Lead Project Coordinator – Construction Industry

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Twoconnect

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2018

👥 HR Tech

🤝 B2B

🏪 Marketplace

HR Tech • B2B • Marketplace

Twoconnect is an outsourcing service provider specializing in tailored and scalable offshore staffing solutions for businesses in Australia and New Zealand. They offer expert HR consulting, talent sourcing, onboarding, and performance management to help companies build dedicated offshore teams in various industries, including accounting, IT, healthcare, and retail. With a focus on long-term partnerships, Twoconnect streamlines the recruitment and management of remote staff to enhance operational efficiencies and reduce costs.

📋 Description

• Provide administrative and coordination support across multiple active projects (construction, painting, remedial). • Support multiple Project Managers with daily admin, coordination, and document management. • Manage tasks via monday.com and internal systems; maintain accurate project records. • Assist with project onboarding, setup, and high-volume data entry. • Support invoicing, financial documentation, and contract preparation (using templates; submit for review). • Manage project documentation, including practical completion and close-out requirements. • Prepare and distribute project communications (resident notices, letters, site info). • Draft, format, and update project documents; ensure document control compliance and accessibility. • Respond to documentation requests and support operational/site requirements. • Handle inbound calls, enquiries, and stakeholder communication. • Coordinate meetings (e.g., pre-starts) and liaise with internal teams and stakeholders. • Participate in Teams communications and workflow coordination. • Provide ad hoc admin support while following company procedures and workflows.

🎯 Requirements

• Bachelor’s degree in Business, Project Management, Construction, or related field (advantageous). • Experience in Project/Contracts Administration or similar role, ideally in construction or related industries. • Experience within the construction, painting, remedial, maintenance, facilities, or trade services industries would be highly advantageous. • Strong project admin, document control, and multi-project coordination experience. • Ability to manage high workloads with strong organisation, accuracy, and time management. • Capable of working autonomously in fast-paced environments. • Excellent written and verbal communication; professional phone manner. • Strong stakeholder engagement and teamwork skills. • Proficiency in Microsoft Office; strong systems/IT skills. • Experience with monday.com, Nextvia, or similar platforms (advantageous). • Ability to follow structured workflows and document control processes.

🏖️ Benefits

• Work setup – Work from home; Dayshift 0600 AM- 0300 PM PHT (adjustments will be made for daylight saving time) • Monday to Friday; weekends off • HMO with 2 free dependents and medical reimbursements • Government-mandated benefits • Opportunities to work with leading companies in Australia and beyond • Training programmes for career development • Engaging company outings, team activities and wellness sessions • Supportive, inclusive culture • Dedicated managers focused on your growth and success