Project Manager – Creative Agency

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🕒 May 28

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🏢 Enterprise

⚡ Productivity

B2B • Enterprise • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Understanding the nuances of managing multiple contracts, including the need for confidentiality and sensitivity regarding information shared between different organizations. • Manage 4-6 concurrent projects, keeping multiple stakeholders and contractors aligned on timelines and deliverables • Own project calendars and timelines using Google Sheets and Google Calendar, tracking complex integrated campaigns with multiple components (video, social, digital, radio, activations, influencer partnerships, etc.) • Coordinate between internal teams, leadership, and external contractors to ensure clarity on deadlines, dependencies, and project phases • Understand project phases from initial client briefing through strategy, creative development, internal reviews, and production • Work with leadership to establish realistic deadlines that account for the creative process and internal workflows • Maintain organized project tracking systems and ensure all deliverables and communications are easily accessible • Organizing and optimizing schedules, including coordinating meetings, managing time effectively, and ensuring that calendar aligns with commitments across various contracts. • Familiarity with various tools and platforms, such as Slack, Google Docs, and AI applications like ChatGPT, to enhance productivity and streamline processes. • The ability to adjust to changing circumstances, manage unexpected challenges, and find solutions to logistical issues, particularly in a busy family environment • Capable of creating high-quality Standard Operating Procedures (SOPs) • Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload. • A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent). • Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet. • A noise-canceling headset with a microphone for clear communication.

🎯 Requirements

• 4+ years of project management experience in a creative agency or fast-paced creative environment • Familiarity with the full lifecycle of creative campaigns (strategy → creative development → production) • Experience coordinating multiple projects and contractors simultaneously • Proficiency with Google Workspace (Sheets, Calendar, Drive) • Strong organizational and communication skills • Ability to work in a scrappy startup environment while maintaining high standards • Experience at an LA/New York-style agency or similar fast-moving creative environment • Comfort with simple project management tools (Google Sheets, Calendar) rather than complex platforms • Understanding of integrated marketing campaigns with multiple deliverable streams • Experience managing producer/contractor relationships • Excellent verbal and written communication skills • Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, and similar tools • Strong organizational and time-management abilities • Ability to multitask and prioritize tasks effectively • Ability to work independently and collaboratively in a team-oriented environment • Attention to detail and problem-solving skills • High level of professionalism and discretion

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months