Administrative Associate – Administration

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🔥 12 hours ago

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uNaice GmbH

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2015

🤖 Artificial Intelligence

☁️ SaaS

⚡ Productivity

Artificial Intelligence • SaaS • Productivity

uNaice GmbH is a technology company that specializes in automating text production and data preparation. Through their innovative tools like the Text Robot, they aim to enhance efficiency and reduce costs by generating high-quality content and organizing data without manual intervention. Operating in multiple languages, uNaice GmbH serves various industries by streamlining workflows and enabling businesses to leverage their data effectively.

📋 Description

• Responsible for quotation/offer management • Transform production specifications into accurate cost calculations and quotations • Prepare offers so customers can clearly understand what they will receive • Liquidity management • Ensure the company always maintains sufficient liquidity • Includes invoicing, dunning/collections, and accounts receivable and payable management • Act as the administrative link between sales and production with customer contact • Manage the administrative onboarding of our customers and ensure a smooth handover to production

🎯 Requirements

• Ideally a solid commercial/business education (e.g., apprenticeship or equivalent) • A university degree is not required but may be beneficial for further career opportunities within uNaice • Proficient with internet use and online tools • Familiarity with Google Workspace (G Suite) preferred over Office 365 • Able to correctly read and interpret a balance sheet • Know where the relevant figures appear in the profit & loss statement (P&L) • Understand the difference between margin (markup) and gross profit • Can quickly validate calculations using a simple rule-of-three • Reliable, fast, and highly motivated to learn and develop • Tenacious when facing new challenges and tasks • Speak English fluently and write without errors • Ambitious to pursue further training, learn, grow, and take on new challenges over time • Characterized by an AI-first work ethic and methodology

🏖️ Benefits

• 100% remote work • Regular in-person meetings at least once per year • Occasional quarterly in-person team meetings, depending on project needs • Career opportunities: After at least one year of employment and two A-evaluations, you become eligible for a four-level specialist career track (E4–E1) • From specialist career level E3, optional training to become a team leader is available • Time-autonomous working: You generally set your own working hours, provided they align with client and team collaboration needs • Company pension scheme (optional)