Administrative Coordinator – Administration, 25 hours/week

🔥 17 hours ago

🇩🇪 Germany – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

uNaice GmbH

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2015

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

uNaice GmbH is a technology company that specializes in automating text production and data preparation. Through their innovative tools like the Text Robot, they aim to enhance efficiency and reduce costs by generating high-quality content and organizing data without manual intervention. Operating in multiple languages, uNaice GmbH serves various industries by streamlining workflows and enabling businesses to leverage their data effectively.

📋 Description

• Support customers with relevant administrative tasks from initial business development through Customer Success • Manage the quotation process • Convert production specifications into accurate calculations and transparent customer proposals • Manage liquidity and cash flow • Handle invoicing, dunning, and accounts receivable and accounts payable management • Act as the administrative liaison between Sales and Production, including customer contact • Manage administrative customer onboarding • Ensure the smooth handover of customers to Production • Organize and continuously improve administrative processes and workflows • Automate low-hanging-fruit tasks from day one

🎯 Requirements

• Registered residence in Germany • Cover letter in German • Fluency in German and English • Solid commercial or business administration training preferred; a university degree is not required • Proficient use of the internet and Chrome; familiarity with Firefox and Internet Explorer • Experience with or familiarity with Google Workspace (G Suite) • Basic knowledge of balance sheets and profit and loss statements • Understanding of the difference between gross margin and gross profit • Ability to validate calculations using basic rule-of-three calculations • Reliability, quick comprehension, and a strong willingness and ability to learn • Willingness to question and continuously improve processes • Excellent English and error-free writing skills • Willingness to pursue further training and take on additional challenges • AI-first work ethic and methodology • Suitable workspace for remote work

🏖️ Benefits

• 100% remote work • Regular in-person meetings at least once a year • Occasional quarterly in-person team meetings, depending on project requirements • Career opportunities: After at least one year with the company and two A ratings, employees can progress through a four-level specialist career path (E4–E1) • From specialist career development level E3, training to become a team lead is also available as an option • Flexible working hours: You generally determine your own working hours, provided they align with collaboration with customers and colleagues • Company pension plan (optional) • Required work tools may be provided where necessary