Administrative Specialist – Administration, 25 hours/week

🔥 16 hours ago

🇩🇪 Germany – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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uNaice GmbH

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2015

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

uNaice GmbH is a technology company that specializes in automating text production and data preparation. Through their innovative tools like the Text Robot, they aim to enhance efficiency and reduce costs by generating high-quality content and organizing data without manual intervention. Operating in multiple languages, uNaice GmbH serves various industries by streamlining workflows and enabling businesses to leverage their data effectively.

📋 Description

• Prepare quotations based on production specifications and calculate them accurately • Prepare clear, transparent quotations for customers • Ensure sufficient company liquidity • Manage invoicing, dunning, and accounts receivable and payable • Serve as the administrative link between Sales and Production, including customer contact • Manage the administrative onboarding of customers • Ensure a smooth handover of customers to Production • Automate simple, repetitive tasks • Work according to documented processes and procedures in the company wiki and video tutorials

🎯 Requirements

• Based in Germany • Cover letter in German • Fluent in German and English; excellent spoken English and error-free written English • Solid commercial training preferred; a university degree is not required • Very good internet skills • Confident user of Chrome; knowledge of Firefox and Internet Explorer is not required • Familiarity with and affinity for Google Workspace, preferably stronger than with Microsoft 365 • Knowledge of balance sheets, profit and loss statements, trading margins, and gross profit • Ability to quickly validate calculations using basic proportional arithmetic (rule of three) • Reliable, quick to grasp new concepts, and highly motivated and capable of learning • Willingness to question and further develop processes • Willingness to pursue professional development and take on additional challenges • AI-first work ethic and methodology • Suitable workspace for remote work

🏖️ Benefits

• 100% remote work • Regular in-person meetings at least once a year • Occasional quarterly in-person team meetings, depending on projects • Career opportunities: after at least one year with the company and two A ratings, eligibility for a four-level specialist career development path (E4–E1) • Optional team-lead training starting at specialist career development level E3 • Flexible working hours set by the employee in coordination with customers and colleagues • Optional company pension plan • Necessary work equipment provided upon request