Accounting & Bookkeeping Virtual Assistant

Job not on LinkedIn

🕒 September 2

🇵🇭 Philippines – Remote

💵 ₱60k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 17%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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VA Desk

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA Desk is a provider of managed, dedicated virtual assistants for modern businesses. They supply AI-enabled virtual assistants who are guided and supported with systems, training, and technical resources to integrate into solo founders' workflows or team-based operations. VA Desk handles recruitment, onboarding, HR support (attendance monitoring, reliability tracking, payroll), and IT support for company-managed equipment, offering scalable, cost-efficient execution support and structured workforce systems for businesses seeking outsourced talent.

📋 Description

• Review and audit QuickBooks Online transactions for accuracy and completeness • Verify that expenses are supported by appropriate receipts and documentation • Review and reconcile credit card transactions, debits, and other expenses • Verify transaction categorization according to the established Chart of Accounts • Identify discrepancies, missing information, and unusual transactions for follow-up • Maintain organized financial records supporting month-end reporting • Assist with bookkeeping preparation and documentation required by the company's CPA • Review receipts and supporting documentation associated with financial transactions • Verify disposal tickets and related documentation within iCans • Monitor transactions for missing receipts or supporting records • Follow up with drivers and team members to obtain outstanding documentation • Cross-reference operational information between iCans and QuickBooks Online • Verify disposal activity has required supporting documentation • Track outstanding documentation and follow-ups • Escalate unresolved or material financial discrepancies • Follow established bookkeeping procedures, checklists, and SOPs • Document recurring accounting and financial administration workflows • Identify opportunities to improve bookkeeping process accuracy and efficiency • Support AI and automation for repetitive administrative work • Complete assigned financial administration tasks accurately and on time

🎯 Requirements

• Previous experience in bookkeeping, accounting administration, finance administration, or a similar role • Strong written and spoken English communication skills • Excellent attention to detail and accuracy • Comfortable working with financial records and transactional data • Strong organizational and recordkeeping skills • Ability to identify discrepancies and follow issues through to resolution • Comfortable performing repetitive financial review and reconciliation tasks • Ability to communicate professionally with internal team members and drivers • Strong ability to follow established processes and SOPs • Ability to maintain confidentiality when handling financial information • Reliable internet connection and suitable remote work setup • QuickBooks Online • Microsoft Excel or Google Sheets • Digital receipt and document management • Spreadsheet-based reconciliation • Cloud-based file management • Email and communication platforms • Previous experience supporting a Canadian or North American business • Experience working with QuickBooks Online on a regular basis • Experience preparing records for an external accountant or CPA • Experience with reconciliation and month-end close support • Experience working with field-service, transportation, logistics, or disposal businesses • Experience managing receipts and supporting documentation from field-based employees • Familiarity with financial audit preparation • Experience improving bookkeeping workflows or implementing automation • Basic understanding of Canadian bookkeeping practices • Extremely detail-oriented and careful with financial information • Reliable and consistent in completing recurring tasks • Organized and methodical when reviewing large volumes of transactions • Proactive about identifying missing information • Comfortable following established processes and checklists • Persistent and professional when following up on outstanding documentation • Comfortable communicating directly with drivers and other internal team members • Trustworthy and discreet when handling confidential financial information

🏖️ Benefits

• Remote work setup • Full-time employment