Bookkeeper

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VA Desk

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA Desk is a provider of managed, dedicated virtual assistants for modern businesses. They supply AI-enabled virtual assistants who are guided and supported with systems, training, and technical resources to integrate into solo founders' workflows or team-based operations. VA Desk handles recruitment, onboarding, HR support (attendance monitoring, reliability tracking, payroll), and IT support for company-managed equipment, offering scalable, cost-efficient execution support and structured workforce systems for businesses seeking outsourced talent.

📋 Description

• Record and reconcile all financial transactions accurately and on time • Process and manage credit card, bank, and other payment transactions • Collect and organize all invoices and receipts using Dext • Maintain books in QuickBooks Online — categorize every transaction correctly • Perform regular bank and credit card reconciliations • Review and understand what each business expense is for before categorizing it • Apply the correct chart of accounts categories consistently • Flag unusual, duplicate, or unclear charges for review • Prepare regular expense and cash flow summaries for the business owner • Maintain an accurate and up-to-date vendor/supplier database • Contact vendors directly by phone or email to clarify charges, billing discrepancies, or service details • Track contract terms, billing cycles, and renewal dates for all suppliers • Identify billing errors, duplicate charges, or subscriptions to review • Ensure vendor records include correct contact info, payment terms, and tax details

🎯 Requirements

• 1+ years of bookkeeping experience, preferably for a North American client or employer • Experience with QuickBooks Online — or ability to learn quickly • Experience with Dext, or ability to learn quickly • Strong understanding of expense categorization and chart of accounts • Comfortable making phone calls to North American vendors and suppliers in English • Excellent written and spoken English communication • Able to work during North American business hours (EST or PST overlap required) • Reliable high-speed internet connection and a dedicated home workspace • Self-directed able to manage tasks and flag issues without constant supervision • Nice to Have: Bookkeeping or accounting certification (e.g. BS Accountancy, CPA, or equivalent)

🏖️ Benefits

• Stable, long-term remote position with a growing multi-company portfolio • Direct access to the business owner — no corporate bureaucracy • Consistent hours and reliable pay • Opportunity to grow into a broader finance operations role over time