Executive Virtual Assistant – Property Management Support

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VA Desk

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA Desk is a provider of managed, dedicated virtual assistants for modern businesses. They supply AI-enabled virtual assistants who are guided and supported with systems, training, and technical resources to integrate into solo founders' workflows or team-based operations. VA Desk handles recruitment, onboarding, HR support (attendance monitoring, reliability tracking, payroll), and IT support for company-managed equipment, offering scalable, cost-efficient execution support and structured workforce systems for businesses seeking outsourced talent.

📋 Description

• Manage and organize executive email communications. • Prioritize incoming requests and daily administrative tasks. • Maintain calendars, appointments, and meeting schedules. • Prepare meeting agendas, notes, and follow-up action items. • Organize digital files, documents, and business records. • Draft correspondence, reports, and internal documentation. • Coordinate administrative activities across multiple business entities. • Handle confidential information with professionalism and discretion. • Respond to tenant inquiries in a timely and professional manner. • Coordinate maintenance requests with vendors and contractors. • Schedule property inspections and maintenance activities. • Maintain property-related documentation and records. • Assist with rental administration and operational coordination. • Support the implementation of systems that improve property management efficiency. • Serve as a professional point of contact for clients, tenants, vendors, and business partners. • Conduct follow-up communications as directed. • Monitor inboxes to ensure timely responses and task completion. • Maintain organized communication records. • Help uphold a high standard of professionalism across all interactions. • Create, document, and maintain Standard Operating Procedures (SOPs). • Identify inefficiencies and recommend process improvements. • Assist in implementing administrative systems and workflows. • Track recurring tasks and operational deadlines. • Support ongoing business organization and scalability initiatives. • Assist with future marketing, sales, and business development projects as business needs evolve.

🎯 Requirements

• Previous experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or Virtual Assistant. • Excellent organizational and time management skills. • Strong written and verbal English communication skills. • Exceptional attention to detail. • Ability to manage multiple priorities across different business functions. • Strong problem-solving and critical thinking abilities. • High level of professionalism and discretion when handling confidential information. • Self-motivated and able to work independently in a remote environment. • Comfortable adapting to evolving business needs and priorities.