Virtual Assistant – AI Automation & Systems Specialist

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VA Desk

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA Desk is a provider of managed, dedicated virtual assistants for modern businesses. They supply AI-enabled virtual assistants who are guided and supported with systems, training, and technical resources to integrate into solo founders' workflows or team-based operations. VA Desk handles recruitment, onboarding, HR support (attendance monitoring, reliability tracking, payroll), and IT support for company-managed equipment, offering scalable, cost-efficient execution support and structured workforce systems for businesses seeking outsourced talent.

📋 Description

• Workflow Automation Development: Build end-to-end automation workflows using tools such as n8n, Make.com, Zapier, or custom solutions; Design automation systems that connect multiple business platforms; Develop workflows for construction estimating, proposal generation, and document processing; Build CRM automation and sales pipeline workflows; Create reporting dashboards and automated data flows; Implement document tracking and version control systems. • AI Agent Development: Design and deploy AI agents for business process automation; Build systems for document analysis and summarization; Support BOQ comparison workflows and document review automation; Develop AI-assisted proposal and RFP generation workflows; Optimize AI outputs using prompt engineering and iterative testing. • Technical Implementation & Integration: Set up automation environments (n8n, Replit, etc.); Integrate APIs across tools such as Notion, Google Sheets, CRMs, ERP systems, and project management platforms; Build and maintain data pipelines between systems; Configure webhooks, triggers, and automation logic; Support deployment and system setup processes; Troubleshoot technical issues and optimize workflows. • System Optimization & Troubleshooting: Identify inefficiencies in existing automation systems; Debug workflow and API issues; Improve system reliability, speed, and scalability; Refine automation logic based on performance feedback; Research & Continuous Improvement: Research automation tools and AI platforms; Evaluate new technologies for workflow optimization; Recommend system improvements and enhancements; Stay updated on automation and AI trends relevant to construction workflows. • Technical Documentation: Document automation workflows and system architecture; Create setup guides and technical instructions; Maintain records of APIs, integrations, and system dependencies; Ensure systems are clearly documented and maintainable.

🎯 Requirements

• Strong experience with automation tools (n8n, Make.com, Zapier, or similar) • Experience with API integration and webhook configuration • Familiarity with AI tools (ChatGPT, Claude, or similar LLMs) • Understanding of data structures (JSON, spreadsheets, etc.) • Ability to troubleshoot and debug multi-system workflows • Strong analytical and problem-solving skills • Ability to work independently with minimal supervision • Preferred Experience: Experience building AI agents or automation systems from scratch; Exposure to construction, engineering, or project-based industries; Familiarity with self-hosted systems or deployment environments; Background in automation engineering, systems design, or backend workflows; Experience in startup or fast-paced environments