Virtual Assistant – General Administrative Support

Job not on LinkedIn

🔥 0 minutes ago

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

VA Desk

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA Desk is a provider of managed, dedicated virtual assistants for modern businesses. They supply AI-enabled virtual assistants who are guided and supported with systems, training, and technical resources to integrate into solo founders' workflows or team-based operations. VA Desk handles recruitment, onboarding, HR support (attendance monitoring, reliability tracking, payroll), and IT support for company-managed equipment, offering scalable, cost-efficient execution support and structured workforce systems for businesses seeking outsourced talent.

📋 Description

• Provide day-to-day administrative assistance to support smooth business operations • Manage inboxes, organize files and document, and ensure information is properly structured and accessible • Assist in maintaining internal systems and processes so tasks and communication remain organized and efficient • Monitor and manage inboxes, ensuring emails are sorted, flagged, and responded to or escalated appropriately • Draft and send professional responses based on client guidelines, maintaining clear and organized communication • Manage calendars, schedule meetings, and coordinate appointments across teams or stakeholders • Ensure schedules are optimized, conflicts are minimized, and all necessary details are communicated clearly • Maintain accurate and up-to-date records across spreadsheets, CRMs, or internal tools • Ensure data is clean, organized, and consistently updated to support reporting and operations • Help organize and maintain internal tools, platforms, and documentation • Ensure systems are used consistently and workflows are followed across the team or department • Track tasks, deadlines, and deliverables using project management tools such as Asana, ClickUp, Trello, or similar platforms • Assist in ensuring that priorities are clear and tasks are completed on time • Provide flexible support across a specific function or department depending on client needs • Assist with research, document preparation, and other operational tasks as required • Support ad hoc requests as business priorities evolve

🎯 Requirements

• Proven experience in an administrative or virtual assistant role • Strong organizational and time management skills • Excellent written and verbal communication • High attention to detail and accuracy • Ability to manage multiple tasks and priorities • Comfortable working independently in a remote environment • Familiarity with Google Workspace (Docs, Sheets, Gmail, Calendar) • Microsoft Office (Excel, Word, Outlook) • Project Management Tools (Asana, ClickUp, Trello, Notion) • Communication Tools (Slack, Zoom) • Basic familiarity with CRM systems is a plus