Accounts Payable

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VaynerMedia

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2009

📱 Media

🤝 B2B

📣 Marketing

Media • B2B • Marketing

VaynerMedia is an integrated creative and media agency that places social media at the core of its operations. They blend traditional advertising approaches with modern internet-centric storytelling, focusing on consumer-centric creative ideas. The company is dedicated to driving business outcomes for brands by understanding consumer attention and channels. VaynerMedia provides integrated services that include creative strategy, media planning and buying, analytics, and influencer marketing.

📋 Description

• Review employee expense claims to ensure accuracy, completeness, and compliance with company policies. • Support and manage expense submissions within Navan, including user guidance and issue resolution. • Perform monthly reconciliation of staff expense claims and coordinate with Finance and People teams to resolve discrepancies. • Ensure expenses are recorded accurately in the accounting system with correct job code, GL code, legal entity, and cost center tagging. • Perform monthly reconciliation of corporate credit card statements for both billable and non-billable expenses. • Ensure all credit card transactions are accurately mapped to the correct job code, GL code, and cost center. • Partner with cardholders to obtain supporting documentation and ensure timely submission of expense reports. • Support ongoing enhancements to credit card workflows and controls within Navan. • Act as a key operational contact for Navan, supporting the Accounting Supervisor day-to-day administration and user support. • Assist with Navan configuration updates, policy enforcement, and system enhancements as required. • Support testing, rollouts, and documentation of new Navan features, workflows, or policy changes. • Serve as a liaison between Finance, People, and Systems teams to ensure Navan aligns with accounting and compliance requirements. • Maintain high standards of data integrity across all expense and credit card records. • Act as a gatekeeper for expense policy compliance and provide guidance and reminders to employees as needed. • Support audit requests related to expenses, credit cards, and internal controls. • Continuously identify opportunities to simplify, automate, and improve expense and AP-related processes.

🎯 Requirements

• 2–3 years of experience in Accounts Payable, Expense Management, or General Accounting (advertising/media agency experience is a plus). • Strong attention to detail with a solid understanding of expense policies, reconciliations, and internal controls. • Hands-on experience with Navan is strongly preferred; experience with NetSuite is a plus. • Comfortable with job code and GL coding logic in a project-based environment. • Proficient in Excel or Google Sheets. • Ability to work independently while collaborating effectively across teams and regions. • Clear, approachable communicator who is proactive and solution-oriented. • Curious mindset with a strong interest in process improvement and automation.

🏖️ Benefits

• Health insurance • Flexible working hours • Professional development opportunities