Executive Assistant

🕒 May 13

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Veta Virtual

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

☁️ SaaS

⚡ Productivity

B2B • SaaS • Productivity

Veta Virtual is a company specializing in virtual receptionist and virtual assistant services. They provide a range of services including phone answering, inbound and outbound call management, appointment scheduling, and call overflow handling. Their services are designed to convert callers into clients by delivering personalized experiences through dedicated live receptionists. Veta Virtual works across various industries, including legal, accounting, and medical, helping businesses maintain a professional image, improve customer service, and free up internal resources. The company emphasizes human interaction with 100% real human receptionists who integrate seamlessly with existing phone providers, offering a cost-effective solution compared to hiring full-time staff.

📋 Description

• Managing complex executive calendars — scheduling, prioritizing, and protecting time across multiple time zones with precision and foresight. • Serving as the primary point of contact for internal teams, clients, and external partners, ensuring clear and timely communication on behalf of leadership. • Drafting, reviewing, and managing high-level correspondence — emails, memos, meeting agendas, briefing documents, and executive summaries. • Coordinating end-to-end domestic and international travel logistics, including itineraries, accommodations, and expense reporting. • Preparing presentations, reports, and supporting materials for key meetings, board sessions, and stakeholder communications. • Tracking action items, project deadlines, and follow-ups to ensure nothing falls through the cracks and leadership priorities stay on course. • Handling sensitive and confidential information with the utmost discretion, professionalism, and integrity at all times. • Identifying opportunities to streamline workflows, implement tools, and improve operational efficiency within the executive office.

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff supporting C-suite or senior-level executives, preferably in a remote environment. • Advanced English fluency — both written and spoken — with exceptional grammar, professional tone, and the ability to represent leadership in all communications. • Strong command of productivity and collaboration tools such as Google Workspace (Gmail, Calendar, Docs, Drive), Microsoft Office Suite, Zoom, and Slack. • Proven ability to manage complex, shifting calendars and competing priorities across multiple time zones without missing a beat. • Exceptional attention to detail and organizational skills — you catch what others miss and stay five steps ahead. • High emotional intelligence and discretion when handling confidential information, sensitive situations, and executive-level relationships. • Strong written communication skills — able to draft polished correspondence, summarize information clearly, and tailor tone to different audiences. • Experience coordinating travel logistics, expense management, and vendor or third-party communications. • Bonus: familiarity with project management tools such as Asana, ClickUp, Notion, or Monday.com. • A proactive, self-directed professional with a high ownership mindset, strong follow-through, and the ability to thrive independently in a remote setup. • Awareness of how AI tools (ChatGPT, Notion AI, etc.) can enhance executive support workflows is a strong plus.

🏖️ Benefits

• +10 paid vacation days per year • all U.S. national holidays • Fully remote role — work from anywhere in the world with a professional home setup. • A dynamic environment with real opportunities to grow, take on more responsibility, and make a visible impact at the leadership level. • A supportive, collaborative culture through Veta Virtual and our client — where your contributions are seen and valued.