HR Specialist

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Veta Virtual

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

☁️ SaaS

⚡ Productivity

B2B • SaaS • Productivity

Veta Virtual is a company specializing in virtual receptionist and virtual assistant services. They provide a range of services including phone answering, inbound and outbound call management, appointment scheduling, and call overflow handling. Their services are designed to convert callers into clients by delivering personalized experiences through dedicated live receptionists. Veta Virtual works across various industries, including legal, accounting, and medical, helping businesses maintain a professional image, improve customer service, and free up internal resources. The company emphasizes human interaction with 100% real human receptionists who integrate seamlessly with existing phone providers, offering a cost-effective solution compared to hiring full-time staff.

📋 Description

• Serve as a primary point of contact for employees regarding HR policies, procedures, and general employment questions — providing first-level employee relations support and escalating complex matters appropriately. • Coordinate all aspects of the onboarding process — new hire paperwork, system setup, orientation scheduling, and first-day logistics — ensuring every new employee starts with a positive, seamless experience. • Facilitate engaging new hire orientation sessions and coordinate employee separations — including offboarding workflows, exit interviews, system access removal, and final documentation. • Serve as the primary administrator for Paylocity — configuring employee records, security permissions, workflows, and organizational changes, and troubleshooting system issues for employees and managers. • Identify opportunities to improve HR system processes and efficiencies — partnering with vendors and internal stakeholders to resolve technical HRIS issues proactively. • Create recurring and ad hoc HR reports and dashboards — analyzing workforce data including headcount, turnover, hiring metrics, and organizational trends to support data-driven decision-making. • Prepare executive-ready presentations and PowerPoint decks for senior leadership and Executive Leadership Team meetings — ensuring data integrity and clear, compelling communication of HR insights. • Maintain employee personnel files and HR documentation — supporting compliance with U.S. employment laws, assisting with audits, and supporting government reporting requirements including EEO-1, labor surveys, and census reporting. • Assist managers with employee documentation, coaching conversations, and policy interpretation — fostering a positive, collaborative, and inclusive workplace culture at every touchpoint.

🎯 Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field — or equivalent experience. • 2–5 years of progressive Human Resources experience — with hands-on exposure to HR operations, employee lifecycle management, and HRIS administration. • Experience administering an HRIS platform — Paylocity experience is strongly preferred and will be a significant advantage. • Working knowledge of U.S. employment laws and HR compliance — including multi-state workforce experience is a plus. • Strong Microsoft Excel and PowerPoint skills — able to build clean reports, dashboards, and executive-ready presentations independently. • Excellent written and verbal English communication skills — you interact with employees, managers, and senior leadership with equal clarity and professionalism. • Highly organized with exceptional attention to detail — you manage multiple priorities simultaneously without losing accuracy or momentum. • Strong problem-solving instincts and a collaborative, customer-service-oriented mindset — you approach every HR interaction with empathy, sound judgment, and discretion. • Ability to maintain strict confidentiality and exercise sound judgment in sensitive situations at all times. • Bonus: HR certification such as SHRM-CP, PHR, or equivalent. • Bonus: experience creating executive-level presentations and workforce analytics. • Bonus: background in technology, fintech, or high-growth organizations. • Bonus: basic knowledge of cryptocurrency or blockchain — genuine interest in fintech is a plus.

🏖️ Benefits

• Competitive salary in USD — paid consistently every month, no matter where you are. • Performance-based incentives — your results are recognized and rewarded directly. • 10 paid vacation days per year plus all U.S. federal holidays. • 100% remote — work from anywhere in LATAM or Europe with a professional home setup. • A fast-paced, high-growth environment at the forefront of global fintech and cryptocurrency — where your HR work directly shapes the employee experience across a global organization. • A collaborative, supportive culture through Veta Virtual and our client — where your people skills, attention to detail, and operational excellence are genuinely valued from day one.