Compliance Administration Assistant

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VirtualStaff365

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2009

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

VirtualStaff365 is a Melbourne-based company specializing in virtual staff outsourcing solutions. They help Australian businesses save time and reduce staffing costs by providing professional and cost-effective offshore staffing solutions from the Philippines and South Africa. VirtualStaff365 offers a wide range of virtual assistant services, including customer service, data entry, graphic design, web and software development, and more. Their solutions enable businesses to increase operational efficiency and scale quickly while offering a no-risk guarantee.

📋 Description

• Maintain compliance files and technical documentation systematically • Organise and maintain filing systems and document control structures • Rename, merge, and update compliance files and folder structures • Keep Declarations of Conformity up to date • Verify warning labels, care instructions, barcodes, and country of origin information against compliance checklists • Log customer quality complaints and track product defects • Coordinate product samples between suppliers and testing laboratories • Follow up with suppliers and laboratories for testing reports and documentation • Coordinate social audits with suppliers and maintain testing schedules • Liaise with international suppliers and labs to resolve pending documentation • Manage outbound calls to suppliers and laboratories as required • Enter and maintain product information in the ERP system • Upload social audit information into Microsoft Dynamics AX • Upload compliance and quality information into Salsify • Assist with data entry for chemical assessments • Coordinate Electrical Equipment Safety System renewals for approval • Prepare weekly compliance reports and track outstanding documentation

🎯 Requirements

• Proven administrative and data entry experience within a corporate environment • Experience working in compliance, quality, buying, or supply chain administration • High level of attention to detail and ability to manage large volumes of data accurately • Strong written English communication skills for professional email communication • Excellent organisational and time management skills • Ability to follow processes, checklists, and critical paths systematically • Confidence communicating via phone and email with international stakeholders • Nice-to-Have Skills • Prior exposure to product compliance, testing standards, or ethical sourcing • Experience with social audits or testing standards • Previous experience using ERP systems such as Microsoft Dynamics AX • Previous experience using PIM systems such as Salsify

🏖️ Benefits

• Permanent WFH Set-Up • Dayshift (Australian Eastern Standard Time business hours) • Full-Time Job • HMO • Annual Leave • Christmas Bonus equivalent to 1 month's wage (pro-rate)