Executive Assistant

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VirtueStaff

WebsiteLinkedInAll Job Openings

11 - 50 employees

👥 HR Tech

🎯 Recruiter

HR Tech • Recruitment

VirtueStaff is a company specializing in providing highly skilled remote virtual assistants and experts at competitive costs. They offer a variety of services including administrative work, marketing, bookkeeping, customer service, and more, tailored for businesses looking to build efficient teams through remote staff. VirtueStaff claims to present only the top 1% of candidates, who are rigorously screened and vetted for excellence. They promise transformative opportunities for their candidates by offering potential earnings significantly above local salaries. The company supports quick onboarding and ensures candidates can work across different time zones to meet client needs. VirtueStaff provides dedicated support and guarantees a perfect fit with flexible, month-to-month contracts for their clients.

📋 Description

• Answer and direct incoming phone calls while providing excellent customer service • Schedule and coordinate customer appointments and project meetings • Maintain and update CRM records, ensuring accurate customer and project information • Perform data entry and manage administrative documentation • Prepare permit applications and submit required paperwork to county offices for new projects and jobs • Manage and coordinate Google Calendars, including scheduling, reminders, and appointment tracking • Assist with general office operations and administrative support to ensure efficient workflow

🎯 Requirements

• Professional phone etiquette and ability to communicate effectively with customers • Experience coordinating calendars and managing appointments • Fast and accurate data entry skills with strong attention to detail • Experience using CRM systems such as Salesforce, HubSpot, JobNimbus, ServiceTitan, Zoho, or similar platforms • Proficiency with Google Calendar and scheduling tools • Proven experience working with contractors, construction companies, roofing companies, or local municipal permit departments • Hands-on experience with Housecall Pro, HubSpot, Slack, and the Google Workspace ecosystem • Familiarity with document preparation, filing workflows, and the general process of submitting paperwork to county or city offices

🏖️ Benefits

• Work From Home • Performance Bonus