Personal Assistant

Job not on LinkedIn

🕒 June 25

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RecruitMyMom

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2012

🤝 B2B

🎯 Recruiter

👥 HR Tech

B2B • Recruitment • HR Tech

RecruitMyMom is a specialist talent agency in South Africa focused on empowering women by providing access to skilled job opportunities. With a commitment to diversity and flexibility, the agency connects professional mothers and independent contractors with employers seeking reliable talent for both full-time and part-time positions across various industries. They offer services including background checks, psychometric testing, and access to a wide range of professions, from virtual assistants to fractional executives.

📋 Description

• Take full ownership of a diverse coaching diary comprising 24 active clients. • Coordinate 1:1 sessions, group coaching, and multi-location team away days across both remote and in-person environments. • Optimise and oversee Calendly configurations, ensuring precise buffer times and automated client reminder sequences run without interruption. • Navigate unique client-side scheduling constraints, implementing creative workarounds for an in-house charity client utilising strict two-factor authentication protocols. • Build out, refine, and maintain operational pipelines and coaching inquiries within ClickUp. • Act as a gentle but firm accountability partner to the principal. • Research, coordinate, and prepare monthly travel itineraries between Devon and London, identifying optimal routes using the Great Western Railway application. • Execute a structured weekly LinkedIn posting schedule (1–2 posts per week).

🎯 Requirements

• Minimum of 3+ years of proven Virtual Assistant experience supporting independent professionals, directors, or consultancies. • Demonstrated track record managing highly complex diaries, automated booking pipelines, multi-location workflows, and multi-party reminders. • Hands-on experience architecting tasks, pipelines, and automated workflows within digital project management environments. • Practical familiarity with managing, staging, and scheduling professional content posts on professional networking platforms. • Ability to work completely autonomously, think ahead, and hold an executive accountable to deadlines. • Absolute requirement to work standard UK hours (Monday to Thursday, 09:00 to 16:30 UK time / 10:00 to 17:30 South African time).

🏖️ Benefits

• Fully remote work flexibility, allowing you to operate from any distraction-free home office setup in South African time zones. • A highly communicative, collaborative, and modern entrepreneurial environment that values tech-forward solutions.