Senior HR Ops Specialist

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October 19

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Vista

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B2B • eCommerce • Design/UX

Vista is a remote-first company dedicated to empowering small businesses by providing exceptional services in technology, design, marketing, and customer care. With a global workforce of over 6,500 team members across 17 countries, Vista emphasizes collaboration, inclusivity, and sustainability. Their commitment to innovation enables small businesses to thrive, while the company's culture fosters personal and professional growth for its employees.

5001 - 10000 employees

Founded 1995

🤝 B2B

🛍️ eCommerce

💰 $40M Venture Round on 2003-07

📋 Description

• Run employment lifecycle processes (hiring, terminations, transfers, salary changes) in compliance with Ukrainian labor law, including preparing and signing all necessary documentation. • Ensure compliance with labor laws regarding sick leave, vacation, absences, and working time documentation. • Prepare and submit recurring and ad hoc reports to governmental authorities as required. • Monitor Ukrainian labor legislation and employment requirements, providing timely updates to stakeholders. • Provide official work certificates and employment-related documents to employees upon request. • Oversee and maintain all personnel-related data in the HRIS, ensuring accurate employee profiles and records. • Generate regular HR reports and analytics for stakeholders. • Coordinate with the payroll team on salary, bonus, allowance, and contractor payments. • Manage documentation and data changes related to employees and contractors. • Own HR policies for Ukraine, ensuring they are clear, compliant, current, and people-centric.

🎯 Requirements

• 3+ years of experience in HR operations, HR generalist, or employment compliance roles. • Strong knowledge of Ukrainian labor law and practical experience applying it to employment processes. • Proven ability to prepare and handle official HR and government reporting documents. • Experience coordinating with payroll on salaries, bonuses, allowances, and contractor payments. • Proficiency in Google Workspace (Docs, Sheets, Slides, Drive) for reporting, documentation, and collaboration. • Experience using AI-powered tools (e.g., for document drafting, data analysis, or process automation) to improve HR efficiency.

🏖️ Benefits

• Employee benefits programs, including the English language learning initiative. • Plan, organize, and deliver team events (team buildings, cultural celebrations, off-sites, and holiday parties) to strengthen engagement and foster a positive company culture. • Coordinate onboarding processes, including HRIS setup, NDA signing, and equipment arrangements. • Support employees with HR and employment-related inquiries, providing guidance and ensuring a positive experience. • Manage relationships with coworking providers and suppliers to ensure smooth service delivery and effective issue resolution. • Ensure timely communication of important updates and HR information to the Ukraine team.