Executive Assistant - Construction Industry

July 5

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Wing Assistant

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B2B • SaaS • Productivity

Wing Assistant is a company specializing in providing virtual assistant services to businesses worldwide. The company offers a wide range of services including general virtual assistant work, executive assistance, customer service, bookkeeping, and digital marketing. Wing Assistant aims to enhance productivity for startups and enterprise teams by delegating tasks to dedicated virtual assistants, reducing operational load, and enabling businesses to focus on core activities. Their services are accessible via a subscription model, providing flexible and cost-effective solutions compared to traditional hiring methods. Clients benefit from a dedicated assistant model where the assistant works solely for their business, gaining a deeper understanding of their processes over time.

501 - 1000 employees

🤝 B2B

☁️ SaaS

⚡ Productivity

💰 $2.1M Seed Round on 2022-03

📋 Description

• Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails. • Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully! • Executive Assistant (Remote) • Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. • And we’re pooling candidates for an Executive Assistant role with a background in the construction industry! • Duties and Responsibilities include but are not limited to: • 1. Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements. • 2. Prepare and edit correspondence, reports, and presentations specific to construction projects. • 3. Handle confidential information with discretion, ensuring compliance with industry regulations. • 4. Assist in organizing and maintaining project documentation, contracts, and permits. • 5. Coordinate communication between executives, clients, subcontractors, and on-site teams. • 6. Monitor project timelines and deliverables, providing updates to executives as needed. • 7. Conduct research related to construction materials, vendors, and industry best practices. • 8. Manage expense reports and assist in budget tracking for construction projects. • 9. Organize and maintain the executive’s filing system, both electronic and physical. • 10. Perform general administrative tasks to support the executive team.

🎯 Requirements

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) • Bachelor’s degree in Business Administration or related field preferred. • At least 3 years of experience as an executive assistant or in a similar administrative role. • Familiarity with the construction industry and its operations is highly desirable. • Strong organizational and time-management skills. • Excellent English communication skills: • Reading: High proficiency for reviewing detailed documents. • Writing: High proficiency for drafting professional correspondence. • Speaking: Clear and professional communication with clients and team members. • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software. • Ability to work independently and handle multiple tasks with a high degree of accuracy. • High attention to detail and problem-solving skills. • Tech-savvy with knowledge of cloud-based systems and virtual communication tools • USB Headset with Noise Cancellation feature • Working Webcam • Computer with at least 1.8 GHz processor and at least 4GB RAM • Main Internet Service Speed: at least 25 Mbps cable connection • Backup Internet Service Speed: at least 10 Mbps

🏖️ Benefits

• Health Insurance (HMO) • Performance Incentives • Job Security and Stability • Paid Training • Inclusive Culture • Upskilling Opportunities • 100% Work-From-Home • Exceptionally Supportive Team • Opportunities for Career Growth • Fun Work Environment • Holiday & Overtime Pay