Real Estate Leasing Coordinator

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Wing Assistant

WebsiteLinkedInAll Job Openings

501 - 1000 employees

💼 Consulting

📣 Marketing

📦 Logistics

💰 $2.1M Seed Round on 2022-03

Consulting • Marketing • Logistics

Wing Assistant is a company specializing in providing virtual assistant services to businesses worldwide. The company offers a wide range of services including general virtual assistant work, executive assistance, customer service, bookkeeping, and digital marketing. Wing Assistant aims to enhance productivity for startups and enterprise teams by delegating tasks to dedicated virtual assistants, reducing operational load, and enabling businesses to focus on core activities. Their services are accessible via a subscription model, providing flexible and cost-effective solutions compared to traditional hiring methods. Clients benefit from a dedicated assistant model where the assistant works solely for their business, gaining a deeper understanding of their processes over time.

📋 Description

• Build and refresh vacancy listings in AppFolio; confirm Zillow and partner syndication is live on every unit. • Post and refresh listings on Facebook Marketplace, MHVillage, and Craigslist; remove stale listings promptly. • Maintain listing copy, photo order, and unit-detail accuracy. • Flag pricing triggers when a unit hits 15 and 22 days on market, with a recommendation. • Respond to all inbound leads within 5 minutes during business hours. • Run pre-qualification questions on every lead. • Schedule showings and self-showings via ShowMojo; log all activity in AppFolio. • Execute the lead-to-tour-to-application follow-up cadence. • Process applications, run tenant screening, and verify income, employment, and rental history. • Request and chase missing documents; assemble complete application files. • Present completed files with a recommendation. • Generate lease documents, send for e-signature, and collect deposits and first month’s rent in AppFolio. • Prepare move-in packets, enable the resident portal, and coordinate key/access logistics. • Trigger the move-in inspection task to the on-site team. • Run the automated 90/60/30 renewal outreach sequence. • Draft renewal offers per manager-set terms; track responses. • Report renewal rate against target. • Pull weekly and monthly dashboards: occupancy, days on market, lead response time, renewal rate, application throughput. • Report by exception — flag deviations, not noise. • Investor / owner update execution — recurring, templated reports. • Eviction administration support — notice preparation, attorney coordination, and file assembly. No legal decisions.

🎯 Requirements

• At least 3 years of proven experience as a Real Estate Coordinator or Real Estate Virtual Assistant • At least 3 years of experience in the Real Estate industry • Excellent English communication skills, both written and verbal ( at least B2 level) • Solid organizational skills • Excellent time management skills • Familiarity with current technologies, like desktop sharing, cloud services and VoIP • Experience with word-processing software and spreadsheets (e.g. MS Office) • Knowledge of online calendars and scheduling (e.g. Google Calendar) • Excellent phone, email, and instant messaging communication skills • Tech-savvy • Proactive attitude • Able to work on a graveyard shift • USB Headset with Noise Cancellation feature • Working Webcam • Computer with at least 1.8 GHz processor and at least 4GB RAM • Main Internet Service Speed: at least 25 Mbps cable connection • Backup Internet Service Speed: at least 10 Mbps

🏖️ Benefits

• Health Insurance (HMO) • Performance Incentives • Job Security and Stability • Paid Training • Inclusive Culture • Upskilling Opportunities • 100% Work-From-Home • Exceptionally Supportive Team • Opportunities for Career Growth • Fun Work Environment • Holiday & Overtime Pay