Coupa Administrator, Oracle Payables Expertise

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Workstate

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2003

🤝 B2B

🏢 Enterprise

☁️ SaaS

B2B • Enterprise • SaaS

Workstate is a company that provides Teams as a Service (TaaS) for software engineering, offering flexible, customizable software development teams to businesses and public sector projects. With over 25 years of experience, Workstate specializes in adapting team size and composition to meet changing project requirements, aiming to overcome the limitations of traditional team recruitment and assembly. Workstate's TaaS model facilitates seamless integration, access to top technology talent, and cost-effective solutions that optimize project delivery on time and within budget. The company partners with federal, state, and local governmental agencies, higher education institutions, and non-profits, providing technology teams for all stages of the software development lifecycle.

📋 Description

• Serve as the primary system administrator for Coupa, managing configuration, workflows, approval chains, supplier setup, catalogs, user access, and operational settings • Provide day-to-day support for Coupa questions, issues, and research related to supplier onboarding, purchase requisitions, purchase orders, invoice processing, catalogs, and approvals • Partner with Procurement, Finance/AP, IT, and business users to support and optimize the full Procure-to-Pay lifecycle • Maintain and troubleshoot integrations between Coupa and Oracle Payables / Oracle Fusion ERP • Oversee key data flows between Coupa and Oracle AP, including supplier master data, purchase orders, receipts, invoice files, and AP data • Ensure accurate and complete data transmission from Coupa into Oracle AP for invoice creation and payment processing • Work closely with Oracle Fusion Development teams to monitor integration jobs, troubleshoot failures, resolve errors, and improve integration reliability • Apply working knowledge of APIs, file-based imports, integration configurations, and data controls to support integration requirements • Configure and maintain Coupa Advanced Analytics dashboards, datasets, reports, and operational views • Streamline supplier onboarding by configuring and maintaining SIM forms and vendor lifecycle processes • Support the use of Coupa Super Smash for invoice ingestion and automation workflows • Review Coupa quarterly releases, evaluate new features, recommend enhancements, and manage release testing • Lead or support Coupa enhancements, quarterly release testing, new module implementations, and continuous improvement initiatives • Execute system changes through a structured SDLC lifecycle, including requirements, design, configuration, testing, UAT, deployment, and post-release validation • Participate in Agile ceremonies, including sprint planning, backlog refinement, daily standups, and related delivery activities • Recommend process improvements and system enhancements to increase efficiency, compliance, automation, and user adoption • Maintain documentation, including configuration guides, SOPs, process flows, test scripts, training materials, release notes, and support procedures • Manage secure user access in alignment with SOX controls, segregation-of-duties requirements, and internal audit expectations • Monitor compliance with procurement policies through Coupa rules, workflows, reporting, and controls • Support internal and external audit requests by providing system evidence, access details, control documentation, and process support • Develop and deliver training sessions, end-user guides, and support materials for Procurement, Finance, AP, and business users • Act as a subject matter expert for Coupa configuration, P2P best practices, Oracle AP integration workflows, and related operational processes

🎯 Requirements

• 2–4+ years of hands-on experience administering Coupa, including Procurement, Invoicing, Expenses, Supplier Management, or related modules • Strong functional knowledge of Oracle Payables, Oracle Fusion ERP, and AP workflows • Experience supporting Procure-to-Pay processes, including requisitioning, purchasing, supplier onboarding, purchase orders, invoice processing, approvals, and payment-related workflows • Experience configuring and maintaining Coupa workflows, approval chains, user access, supplier setup, catalogs, SIM forms, and invoice processing configuration • Working knowledge of Coupa integration patterns, file-based imports, data flows, API setups, and integration troubleshooting • Experience maintaining and troubleshooting integrations between Coupa and Oracle Fusion/AP • Ability to monitor and resolve data transmission issues involving supplier master data, purchase orders, receipts, invoice files, and AP data • Experience working in SOX-controlled environments, including secure access management, segregation of duties, audit support, and control evidence • Familiarity with structured SDLC practices, including requirements, design, testing, UAT, deployment, and post-release validation • Experience working in Agile environments and participating in sprint planning, backlog refinement, daily standups, and iterative delivery cycles • Experience reviewing Coupa quarterly releases, assessing new features, recommending enhancements, and supporting release testing • Ability to configure and maintain Coupa Advanced Analytics dashboards, datasets, reports, and operational metrics • Proficiency in Excel and comfort working with transactional datasets • Strong understanding of P2P controls, procurement policies, AP accounting concepts, accruals, expense coding, and 3-way match • Experience with Coupa Super Smash, Supplier Information Management, Coupa Pay, Supplier Portal, Risk Assess, Spend Analytics, API integrations, or middleware tools is a plus • Bachelor’s degree in Finance, Accounting, Business, Information Systems, or a related field is preferred • Strong analytical, documentation, communication, training, and problem-solving skills • Ability to work effectively with Procurement, AP, IT, Finance Transformation, and business stakeholders • Detail-oriented, organized, proactive, and committed to continuous improvement