Team Assistant

🕒 June 24

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Xometry Europe

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2013

🚘 Automotive

💼 Consulting

📦 Logistics

Automotive • Consulting • Logistics

Xometry Europe is a leading provider of on-demand custom manufacturing services, offering rapid manufacturing options including 3D printing, CNC machining, and sheet metal fabrication with delivery times as fast as 3 days. They provide a wide range of manufacturing services such as injection moulding, die casting, and vacuum casting, catering to industries including aerospace, automotive, consumer products, electronics, and more. Xometry Europe boasts a vast network of suppliers across Europe and worldwide, ensuring robust manufacturing capacity and quality assurance, backed by ISO 9001:2015 certification. Their advanced instant quoting engine allows customers to receive quotes quickly and securely, making the production process seamless for engineering and manufacturing needs.

📋 Description

• Manage daily office operations, including deliveries, front desk responsibilities, and coordination with visitors and service providers • Oversee office suppliers and contractors such as cleaning, maintenance, safety, and waste collection • Liaise with the landlord on office-related matters • Monitor office supplies, stationery, and equipment, and place orders as needed • Purchase office furniture and equipment on an ad hoc basis • Maintain kitchen and common areas, including ordering groceries and managing stock levels • Ensure availability of hygiene and restroom supplies • Handle procurement requests via Amazon and other platforms • Coordinate packing, labeling, and shipping of samples • Manage company car operations, including maintenance, servicing, insurance, and refueling • Handle deliveries and resolve logistics issues with suppliers such as orders, returns, and replacements • Manage SIM card procurement and distribution for employees • Collect and process invoices related to office operations and contracts • Upload and reconcile receipts in expense management systems such as Moss and Navan • Support bonus calculation processes for the sales team • Handle bonus-related queries and reporting • Organize team events, including booking hotels, travel, restaurants, and activities • Coordinate in-office events such as team lunches, client visits, and company events • Support exhibitions and marketing events, including logistics and materials management • Arrange business travel and accommodation for employees and executives • Support onboarding of new employees, including office orientation, access setup, and equipment coordination • Assist employees with office setup, including SIM cards, access cards, and keys • Provide ongoing administrative and operational support • Assist with visa application processes • Provide dedicated support to senior leadership, primarily at Sales Director or executive level • Manage calendars, meetings, and scheduling • Coordinate travel, agendas, and communication with internal and external stakeholders • Organize town halls, Q&A sessions, and executive communications • Handle ad hoc administrative and strategic tasks

🎯 Requirements

• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously • Excellent written and verbal communication skills • Ability to work independently and take initiative • High level of attention to detail and problem-solving skills • Experience in office management, administration, or executive support • Experience with travel coordination, event planning, and vendor management is a plus • Proficiency in Microsoft Office, including Excel, Outlook, and Word • Experience with expense management systems such as Moss and Navan is an advantage • Ability to handle confidential information with discretion and professionalism • Strong interpersonal skills and ability to work with cross-functional teams • Fluency in English at C1 level.

🏖️ Benefits

• Bavarian holidays