Creative Operations Manager

🕒 May 9

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XPRIZE

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1995

🤝 Non-profit

🔬 Science

🌍 Social Impact

💰 $1.8M Grant on 2018-10

Non-profit • Science • Social Impact

XPRIZE is a non-profit organization committed to inspiring and empowering humanity to achieve breakthroughs that accelerate an abundant and equitable future for all. Founded to address major global challenges, XPRIZE organizes competitions across focus areas such as biodiversity, climate, energy, deep tech, food, water, waste, health, learning, society, space, and exploration. These competitions set clear and measurable goals to stimulate innovation worldwide, leveraging a network of experts and a rigorous prize model to validate and celebrate the resulting solutions. XPRIZE competitions have engaged thousands of global teams, encouraging creativity from a diverse range of participants, including scientists and innovators from various fields.

📋 Description

• Own the input of all deliverables into the tracking system, working within approved campaigns to assign deadlines, coordinate resourcing, and engage external vendors as needed. • Capture incoming marketing and production requests, ensuring they are logged with complete information and routed to the appropriate owners across all Marketing disciplines. • Track status across active workstreams, flag risks early, and ensure follow-through from intake to delivery and archive. • Monitor schedules, deliverables, and timelines across active workstreams, keeping production on track and flagging slippage early. • Support weekly status/production meetings and reporting, providing concise visibility into what's in motion, what's blocked, and what's at risk. • Communicate regularly with key stakeholders to keep them informed on progress, upcoming milestones, and potential risks.

🎯 Requirements

• 7 to 9 years in a role that blends project coordination, trafficking workflow operations, and cross-team communication • Project management experience supporting complex, multi-stakeholder initiatives • Hands-on familiarity with project management and workflow platforms like Airtable • Experience building forms, views, dashboards, and maintaining data integrity to keep work trackable and reporting reliable • Familiarity with digital asset management platforms and the principles behind them: taxonomy, metadata, naming conventions, versioning, and findability • Exposure to or comfort working alongside creative production, video production, and post-production workflows • Clear, proactive communicator who can work across creatives, producers, marketers, vendors, and technical stakeholders

🏖️ Benefits

• extensive benefits package • generous paid time off including vacation, sick, and holidays