Assistant Property Manager, Commercial Real Estate

Job not on LinkedIn

🕒 May 6

🌐 Mexico, Colombia, +1 more countries – Remote

🇲🇽 Mexico – Remote 🇨🇴 Colombia – Remote 🇧🇷 Brazil – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👔 Manager

🚫👨‍🎓 No degree required

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Zipdev

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2017

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Zipdev is a company that specializes in providing remote talent solutions, particularly focused on hiring top Latin American professionals. Zipdev enables companies to build high-performing teams in their own time zones while reducing costs compared to local hiring. The company offers a streamlined hiring process that includes defining hiring needs, selecting top candidates, and onboarding new team members, handling payroll and HR overhead. Zipdev fills a variety of technical and professional roles, such as software engineers, project managers, and designers. The company is recognized for its ability to provide cultural alignment and scalable, flexible hiring solutions.

📋 Description

• Draft leases, license agreements, and related documents from templates • Calculate rent rates using Excel models • Verify and secure required lease documentation • Process and coordinate tenant move-ins and move-outs, including Smartsheet administration • Review monthly property management reports and provide feedback to management • Organize, save, and label files in Dropbox • Update and manage contacts in HubSpot • Perform data entry and accurate digital filing • Assist accounting with filing, accounts receivable, and submitting leases, renewals, move-outs, invoices, and other essential documents • Manage marketing initiatives for executive suites, respond to inquiries, vet prospects, coordinate showings, and assist with move-ins • Conduct financial reviews of prospective tenants • Track lease expirations and renewals and maintain lease administration reports • Manage Leases in Process and Vacancy & Opportunity Cost reports • Administer small projects or fieldwork when a property manager is unavailable • File Termination of Notices of Commencement (NOCs) • Manage expiring certificates of insurance and solicit compliant insurance documents • Organize and maintain insurance records • Source vendors and maintain vendor communications • Follow up on priority work orders and requirements • Ensure vendor accountability and performance standards • Support calendar management, meeting scheduling, and general administrative duties

🎯 Requirements

• Minimum 2 years of experience in commercial property management or a related field • Proficiency in Microsoft Office, especially Excel and Word • Experience using CRM tools such as HubSpot • Familiarity with commercial real estate terminology and practices • Experience with property management software such as Yardi or AppFolio • Project coordination or management experience • Strong problem-solving skills and adaptability • Highly organized with excellent time-management skills • Strong written and verbal communication • Detail-oriented and comfortable managing multiple tasks • Proactive in identifying solutions and improving processes • Comfortable working independently in a remote environment

🏖️ Benefits

• Work Remote Monday - Friday, 40 hours a week (no weekends) • Remote work