Grants and Contracts Administrator

Job not on LinkedIn

🔥 3 minutes ago

🌲 North Carolina – Remote

🌲 North Carolina – Remote

💵 $61k - $98.8k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Duke Careers

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1924

💼 Consulting

🏥 Healthcare

📚 Education

Consulting • Healthcare • Education

Duke Careers is a platform connected to Duke University's rich legacy, established in 1924. It aims to celebrate the centennial of Duke University while providing resources, stories, and interviews that reflect the university's history, current achievements, and future aspirations. A key focus of Duke Careers is to engage with alumni and the community, showcasing the transformative impact of education and leadership within the university.

📋 Description

• Manage and oversee an assigned portfolio of complex grants and contracts • Assist faculty and principal investigators with developing, preparing, and submitting grant and contract proposals • Ensure applications and contracts comply with agency and university guidelines, timelines, and deadlines • Enter and route proposals for review • Develop budgets and budget justifications; proof budgets for accuracy and inconsistencies • Prepare and submit grants and contracts through the pre-award process • Advise faculty and principal investigators on administrative proposal requirements • Support internal cost assessments, budget development, and sponsor budget negotiations • Prepare and review proposal elements including biosketches, justifications, and facilities and resources • Monitor proposal compliance and verify financial information and overhead rates • Review sponsored projects for compliance and institutional signatures • Manage assigned projects and financial portfolios • Reconcile monthly budget reports and identify or submit corrections, adjustments, and cost transfers • Manage budget, reporting, compliance, sub-recipient, revenue, overdraft, and project closeout activities • Advise faculty and principal investigators on budget adjustments, revisions, requirements, and deadlines • Maintain financial records according to retention guidelines • Monitor patient-care expense charging and revenue recording • Develop project management plans • Manage cost-sharing adjustments and sponsor payment tracking processes • Apply federal and university rules to manage sponsored-award effort • Submit reports to grants and contracts managers, divisional administrators, or business managers as requested

🎯 Requirements

• Bachelor's degree program generally acquired through completion of a bachelor's degree; no experience required for candidates with a Bachelor's or Master's degree in a directly related field • Successful completion of required Duke financial services, accounting, sponsored research, compliance, human research, budget development, negotiation, and clinical research contract training within the first six months • Research Administration Academy (RAA) completion expected within 12 months if not already trained • Maintain certification(s) through continuing education requirements • Ability to analyze data and formulate conclusions • Ability to learn changing grants and contracts management technologies • Proficiency with MS Office Suite (Word, Access, Excel, PowerPoint) • Ability to communicate verbally and in writing with all organizational levels • Ability to manage and prioritize multiple projects/tasks simultaneously • Ability to create verbal and written reports • Knowledge of federal rules and regulations relating to research grants and contracts • Knowledge of Duke University grants and contracts policies, procedures, processes, systems, and offices • Ability to apply federal and university rules to effort allocation and costing for federally funded projects • Experience with or ability to perform required functions in SPS, R3, grants.duke, and SES • Understanding of financial processes, controls, and reconciliation • Advanced tier: 3 years of relevant experience, or 2 years for qualifying internal employees • Senior tier: 6 years of relevant experience, or 5 years for qualifying internal employees; CRA certification may reduce this to 5 years • Lead tier: 3 years of relevant experience, or 2 years for qualifying internal employees • RAA and/or AGM training requirements apply to advanced, senior, and lead tiers

🏖️ Benefits

• Comprehensive medical and dental care programs • Generous retirement benefits • Family-friendly and cultural programs • 100% remote work option for eligible approved states