Finance & Administrative Operations Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Maintain weekly accounts-receivable aging reviews and flag past-due balances • Own payment follow-up for outstanding accounts and maintain open-items lists • Support QuickBooks Desktop with payments, deposits, customer records, statements, and AR reporting • Coordinate with receivables and collections contacts regarding payment exceptions, aging items, unapplied credits, and open balances • Monitor deposits from field-collected checks, cash, and money orders • Reconcile customer payments against bank activity and QuickBooks records • Project-manage physical check processing and follow up on outstanding items • Monitor Service Channel and other client billing systems and resolve billing or payment exceptions • Match invoice, customer, and payment records between RouteStar and QuickBooks • Prepare Excel-based reports, reconciliations, financial trackers, and administrative reports • Gather receipts and explanations for business-card activity and identify variances or missing documentation • Coordinate documentation requests with the bookkeeping team and resolve outstanding questions • Prepare payroll detail support, including commissions, extra pay, reimbursements, pay-stub checks, and backup • Gather and organize new-hire payroll information and maintain payroll-support documentation • Maintain weekly open-item trackers, follow-up logs, status updates, and checklists • Manage receipt and inventory systems; order office supplies and monitor supply needs • Coordinate fleet-related administrative tasks and follow up with vendors and outside partners • Prepare and route ad-hoc client-support documents • Provide administrative support including follow-up, document preparation, record maintenance, scheduling, and task tracking • Support HR-related administrative coordination under designated advisors • Follow up with customers, vendors, bookkeepers, corporate contacts, and internal team members • Create, document, and improve recurring processes and SOPs • Support additional operational and administrative needs as assigned

🎯 Requirements

• Offshore independent contractor; nearshore region required • Full-time availability: 40 hours per week, Monday through Friday • Availability for 9:00 AM–5:00 PM EST • Strong hands-on QuickBooks Desktop experience required • Hands-on accounts receivable experience required • Experience with payment follow-up and collections coordination required • Experience with payment and deposit reconciliation required • Experience in financial administration, bookkeeping, or accounting support required • Strong Microsoft Excel skills required • Experience reconciling customer payments against bank and accounting records preferred • Experience with Service Channel or similar client billing systems is a plus • Experience with RouteStar is a plus • Payroll-support experience strongly preferred • Operations or office-administration experience strongly preferred • Customer and vendor communication experience preferred • Small-business experience strongly preferred • HR administration experience preferred • Inventory or fleet administration experience is a plus • English required; bilingual Spanish a plus • Native or near-native English accent required (Level A-B) • Practical transactional finance and administrative experience; general VA or office administration experience alone is insufficient • Proficiency with QuickBooks Desktop, Microsoft Excel, Microsoft Office, Google Workspace, RouteStar, Service Channel, client billing/multi-service billing portals, and payroll/timekeeping platforms • Able to work independently, proactively follow up, identify discrepancies and exceptions, maintain organized trackers, and improve/document workflows • Must operate under a Master Services Agreement and Statement of Work as an independent contractor, not an employee

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Flexible schedule alignment with client-preferred hours, subject to mutual written agreement