Real Estate Transaction Coordinator, Virtual Assistant

🕒 August 29

🇺🇸 United States – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 38%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Prepare seller disclosures and other required transaction documents • Prepare buyer representation and related paperwork • Send documents for electronic signature and follow up on outstanding signatures • Review documents for completeness and proper execution • Ensure signatures, initials, and required information are in the correct locations • Upload completed documents into appropriate transaction files • Assist with basic MLS-related administrative tasks • Maintain transaction files and required documentation within SkySlope • Follow established transaction checklists • Monitor missing or outstanding forms • Keep files organized and current throughout the transaction • Flag missing information or documentation for internal review • Communicate with clients and transaction parties primarily through email • Draft clear, professional emails with proper grammar • Follow up regarding documents and signatures as directed • Maintain organized records and transaction correspondence • Assist with additional real estate administrative tasks as needed • Provide task-specific services under an independent contractor agreement and adhere to agreed timelines, guidelines, and deliverables

🎯 Requirements

• Previous U.S. real estate transaction coordination experience required • Experience with real estate disclosures and transaction paperwork required • DocuSign or similar e-signature experience required • Excellent written English communication required • Strong attention to detail and document accuracy required • SkySlope experience strongly preferred • California real estate transaction experience is a plus • MLS experience preferred • General real estate administrative or executive assistant experience is a plus • Strong understanding of real estate forms and terminology • Comfortable reviewing paperwork for missing signatures or information • Organized and consistent with transaction checklists • Able to learn California-specific forms and processes quickly • Dependable with strong follow-through • Proficiency with Email Platforms • Proficiency with Microsoft Office / Google Workspace • Availability for 10 contracted hours per week, Monday through Friday, during flexible PST business hours • English language proficiency

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you