Proposal Coordinator

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🔥 18 minutes ago

🌪️ Oklahoma – Remote

🌪️ Oklahoma – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📄 Proposal Manager

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A & M Engineering and Environmental Services, Inc.

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1984

💼 Consulting

🏗️ Construction

🏛️ Government

Consulting • Construction • Government

A & M Engineering and Environmental Services, Inc. is a Tulsa-based engineering and environmental services firm providing turn-key environmental consulting, remediation, and civil engineering services. Their offerings include environmental permitting (NEPA, USACE, EPCRA/TRI), air and stormwater compliance, SPCC planning, wastewater and groundwater treatment, soil remediation, landfill and impoundment design, geotechnical testing, construction management and QA/QC, and vacuum truck services. The company serves governmental agencies and Native American tribes, performs brownfields redevelopment and hazardous waste operations, emphasizes health & safety (HAZWOPER-trained staff), and holds HUBZone and GSA OASIS+ credentials as a self-certified small business.

📋 Description

• Coordinate all phases of proposal development from receipt of solicitation through final submission. • Review Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Invitations for Bid (IFBs), and Sources Sought notices to identify requirements, deadlines, and submission instructions. • Develop proposal schedules, compliance matrices, outlines, and assignment trackers. • Coordinate with technical staff, project managers, executives, subcontractors, and teaming partners to gather required information. • Compile, edit, format, and produce proposal documents for submission. • Ensure proposal packages are complete, compliant, and submitted by established deadlines. • Manage electronic proposal submissions through government and commercial procurement portals. • Maintain proposal content libraries, resumes, project descriptions, past performance information, and corporate qualifications. • Assist in developing and maintaining standard proposal templates and branding guidelines. • Conduct final quality assurance reviews prior to submission. • Monitor procurement websites and identify potential opportunities. • Organize electronic filing systems for proposals and marketing materials. • Support preparation of presentations, interview materials, and marketing events.

🎯 Requirements

• Associate's or Bachelor's degree in Business, Marketing, Communications, English, Public Administration, or a related field preferred. • Minimum of 2 years of proposal coordination, marketing, business development, or related experience preferred. • Experience supporting engineering, environmental, construction, government contracting, or professional services firms preferred. • Strong organizational and project management skills. • Excellent written, editing, proofreading, and verbal communication skills. • Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. • Experience with SharePoint, CRM systems, proposal management software, or graphic design tools is a plus.

🏖️ Benefits

• A pre-hire drug test is required. • Equal Employment/Affirmative Action employer, no discrimination based on sex, race, or other characteristics.