Executive Assistant

🔥 12 hours ago

🇺🇸 United States – Remote

💵 $90k - $135k / year

⏰ Full Time

🟠 Senior

🔴 Lead

👨‍💼 Executive Assistant

👻 Ghost score 0%

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Adaptive Biotechnologies Corp.

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2009

🏥 Healthcare

🧬 Biotechnology

⚕️ Healthcare Insurance

💰 $125M Post-IPO Debt on 2022-09

Healthcare • Biotechnology • Healthcare Insurance

Adaptive Biotechnologies Corp. is a leader in immune-driven medicine, aiming to revolutionize disease detection and treatment. By utilizing the adaptive immune system, the company develops diagnostic and therapeutic solutions powered by its innovative Immune Medicine platform. They offer clinical diagnostics, particularly in Minimal Residual Disease (MRD) testing, and engage in drug discovery and therapeutic development through adaptive immunosequencing technologies. Their biopharma services support the progression of clinical trials and the development of transformative medicines. Adaptive Biotechnologies leverages the complex biology of the immune system, decoding it to advance medical science and improve patient outcomes.

📋 Description

• Provide administrative and project support to assigned executives or senior leaders • Anticipate and self-manage executives’ day-to-day administrative needs and logistics • Track department budgets, expenses, headcount, assets, and space planning • Draft internal communications and announcements; edit documents and create or edit presentations • Execute company-wide, site, and team events independently or with other departments and administrative partners • Support new-hire onboarding by ordering equipment and supplies, setting up workspaces, and training on administrative processes • Maintain calendars, appointments, agendas, meeting logistics, presentations, and meeting documents • Follow up on meeting deliverables • Independently manage projects through completion and align organizational resources • Coordinate team-event logistics, including scheduling, meeting rooms, AV/teleconferencing equipment, catering, agendas, and documents • Coordinate domestic and international travel arrangements and reconcile expenses • Handle confidential and proprietary work with discretion and professionalism • Review and approve invoices and account reconciliation when needed • Assist with other assigned projects and work

🎯 Requirements

• BS/BA degree preferred, but not required • 10+ years of related administrative and executive support experience • Advanced proficiency in Microsoft Office Suite, including Excel (pivot tables and lookups), PowerPoint, Word, Outlook, and SharePoint • Experience independently developing action plans and processes • Strong organizational and independent problem-solving skills • Strong project management skills and ability to navigate across the organization to align resources • Extensive experience handling domestic and international travel arrangements • Ability to work independently with accuracy and attention to detail • Effective verbal, written, and interpersonal communication skills, including handling sensitive and confidential situations • Discretion and professionalism when handling confidential information • Ability to manage multiple tasks and competing priorities • Ability to work flexible hours, including early mornings and occasional weekends, when needed • Not currently sponsoring candidates requiring work authorization support

🏖️ Benefits

• Equity grant • Bonus eligible • Flexible hours, including early morning and occasional weekend hours when needed • Adaptive benefits program (benefits-at-a-glance link provided)