Executive Assistant – CEO, President

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🇺🇸 United States – Remote

💵 $75k - $90k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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The Patrick J. McGovern Foundation

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2014

🤖 Artificial Intelligence

🤝 Non-profit

🌍 Social Impact

Artificial Intelligence • Non-profit • Social Impact

The Patrick J. McGovern Foundation is a technology-inspired philanthropic organization dedicated to advancing artificial intelligence and data solutions to foster a thriving, equitable, and sustainable future. The Foundation focuses on leveraging technology, AI, and data science to radically improve society and address global challenges. With a commitment to strengthening the impact of non-profits through technology and advocating for ethical tech practices, the Foundation is a key player in promoting digital dignity and responsibility. It continues the legacy of Patrick J. McGovern by supporting innovative solutions and fostering a better understanding of AI's transformative potential in public good sectors.

📋 Description

• Support the CEO and President across all aspects of their portfolios • Serve as a trusted liaison across the organization and with external partners and stakeholders • Track multiple fast-paced workstreams, project details, and stakeholder information • Manage high-volume internal and external information flows • Edit and prepare memoranda, talking points, letters, and other communications • Organize meetings, gather documents, coordinate in-person and virtual logistics, and take minutes as requested • Assist with reviewing presentations and reports • Organize and consolidate briefing materials for meetings and public appearances • Maintain calendars and schedule meetings, appointments, speaking engagements, and travel • Coordinate domestic and international travel, including flights, hotels, transportation, logistics, and expense reporting • Assist with planning and organizing internal and external meetings involving the principals • Handle sensitive, complex, and confidential information professionally and discreetly

🎯 Requirements

• Bachelor’s degree and 3+ years of professional experience supporting senior executives is required • Experience in fast-paced, high-growth settings • Ability to adapt quickly to changing priorities and demands • Ability to manage a complex to-do list, multitask, and meet deadlines • Ability to learn and adapt quickly to new technologies and systems • Familiarity with G-Suite, Slack, Canva, and Asana preferred • Familiarity with AI tools strongly preferred • Strong judgment and decision-making skills • Ability to exercise individual agency and determine when communication or autonomous action is appropriate • Excellent written and verbal communication skills • Exceptional organizational skills and attention to detail • Ability to manage multiple projects simultaneously in a fast-paced, changing environment • High tolerance for ambiguity • Ability to build and maintain relationships with diverse stakeholders • Tact and diplomacy when handling critical or confidential matters • Desire to work remotely with mature, socially minded professionals • Must be authorized to work for any employer in the U.S.; no visa sponsorship available

🏖️ Benefits

• Foundation-paid medical, dental, and vision insurance for employees, spouses/domestic partners, and dependents • HSA/FSA plans • Life insurance • Short- and long-term disability coverage • 401(k) retirement plan with generous matching up to 6% of annual pay • Additional discretionary 401(k) match at the end of year • Flexible paid time off • 11 paid national holidays per year • Potential closure for local, regional, or state holidays • 100% remote work environment • Remote work stipend • Access to Ginger, Headspace, and SmartSpend Plus • Up to 6 months of gender-neutral paid parental and caregiver leave • Development opportunities including peer learning, internal training, and external activities • Student loan savings via insurance provider • Philanthropic gift matching