Executive Assistant

🔥 0 minutes ago

🏖️ New Jersey – Remote

🏖️ New Jersey – Remote

💵 $70k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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First Page Sage

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2009

💼 Consulting

🏥 Healthcare

🏭 Manufacturing

Consulting • Healthcare • Manufacturing

First Page Sage is an SEO and organic growth agency that helps B2B companies win qualified leads and build long-term brand authority through content marketing, enterprise SEO, and demand generation. They combine generative AI and machine learning for persona research and marketing insights with a specialized team of writers, researchers, and conversion optimizers to produce thought leadership, conversion-focused content, and full-funnel tracking, attribution, and reporting. Services include SEO strategy and consulting, content creation, lead generation (notably for B2B SaaS, fintech, healthcare, manufacturing, and other professional industries), and fractional CMO offerings.

📋 Description

• Manage and optimize the CEO’s calendar, including internal meetings, client calls, and strategic priorities • Draft, edit, and send emails on the CEO’s behalf • Set and manage expectations around the CEO’s availability and response times • Take organized meeting notes and distribute action items • Track deadlines and commitments and proactively follow up for accountability • Respond to CEO requests promptly and with sound judgment • Serve as a communication bridge between the CEO, internal teams, and clients • Leverage AI tools and automation platforms to improve speed, quality, and consistency • Use AI to draft communications, summarize meetings, and streamline repetitive tasks • Identify opportunities to automate workflows and reduce manual administrative overhead • Test and implement new tools to improve CEO efficiency and team operations • Document and refine processes using AI and traditional tools • Communicate on behalf of the CEO with professionalism, warmth, and authority • Embody the CEO’s voice and tone while maintaining clarity and diplomacy • Protect the CEO’s time while preserving strong stakeholder relationships

🎯 Requirements

• 3+ years of experience supporting an executive or senior leader • Exceptional calendar and inbox management skills • Strong written communication and drafting ability • Highly organized with strong follow-through • Comfortable juggling multiple priorities and shifting timelines • Able to manage up with confidence and discretion • Demonstrated experience using AI tools, including LLMs, to enhance productivity and output quality • Comfortable learning and adopting new tools quickly • Ability to identify inefficiencies and proactively implement solutions • Experience with workflow automation tools is a strong plus • Unflappable under pressure and emotionally steady • Direct, matter-of-fact, and comfortable saying “no” when needed • Warm, engaging, and professional in all interactions • Excellent active listener with strong judgment • Able to handle blunt feedback or high expectations without becoming reactive • Comfortable holding a CEO accountable to deadlines and commitments • Thick-skinned without being cold; empathetic without being permissive • Required fluency to read and speak English • Required to attend and participate in virtual meetings weekly • Required to type and read • Required to structure environment conducive to productivity • Required to have consistent access to a computer, webcam, and microphone during working hours

🏖️ Benefits

• Fully remote work arrangement • Virtual meetings • Dedicated workspace preferred though not required • Consistent access to a computer, webcam, and microphone during working hours • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions