Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $84.7k - $97.8k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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Hyland

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🤝 B2B

☁️ SaaS

🏢 Enterprise

B2B • SaaS • Enterprise

Hyland is a company that provides a collaborative community platform for its customers and partners, offering access to resources such as products, solutions, and updates. The platform enables users to share feedback, ask questions, and connect with each other, fostering operational knowledge and organizational value. Hyland Community aims to enhance user experience by facilitating interaction between experts and community members.

📋 Description

• Coordinate, manage, and maintain multiple executives' or one senior executive's calendar and daily schedule • Screen incoming correspondence and communications and respond independently when possible • Manage logistics for internal and external meetings, including room scheduling, catering, agendas, meeting materials, and minutes • Arrange travel plans and itineraries • Compile documents for travel-related meetings • Ensure expense reports and purchase orders are completed accurately, within budget, and approved in the system • Anticipate executive needs and proactively resolve operational and administrative issues • Serve as a trusted advisor on issues and trends and provide general consulting services using expertise and best practices • Research, compile, and summarize complex or large quantities of data into concise work products • Draft reports, meeting action items, and operational updates • Draft, edit, and distribute approved communications to staff, external stakeholders, and executive leaders • Maintain confidential and sensitive information with professionalism, diplomacy, and discretion

🎯 Requirements

• Associate's degree or equivalent experience • Demonstrated experience directly supporting and working with executives in a fast-paced, deadline-driven environment • Strong oral and written communication skills • Professional demeanor and ability to interact with discretion, tact, and confidence at all organizational levels • Strong organizational, multitasking, and time management skills • Ability to handle a high volume of responsibilities and perform under deadline pressure • Ability to handle sensitive and confidential information with discretion and tact • Independent judgment in decision-making matters • Self-motivated, detail-oriented, and proactive • Ability to work independently and collaboratively • Up to 5% travel time required • Ability to develop and use engaging, informative, and compelling presentation methodologies • Experience utilizing internal systems and corporate resources to improve executive office management efficiency • Strong interpersonal skills • Experience mentoring, coaching, and training team members • Proficiency in Microsoft Office and Outlook or equivalent email and calendar software

🏖️ Benefits

• Career development resources • Wellbeing programs • Innovation practices • Inclusive workplace • Employee initiatives and community giving campaigns and programs