Executive Assistant – CEO

Job not on LinkedIn

🔥 4 minutes ago

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

💵 $115k - $125k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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A-G Specialty Insurance

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1983

💼 Consulting

📦 Logistics

🛡️ Insurance

Consulting • Logistics • Insurance

A-G Specialty Insurance is a specialty insurance firm that provides tailored accident and sports insurance programs for K-12 schools, colleges and universities, youth sports organizations, national governing bodies, and event organizers. The company offers student and student‑athlete accident coverage, travel and event insurance, claims administration, and risk management services, emphasizing customized programs, technology-enabled claims processing, and long-term partnerships with educational and sports institutions.

📋 Description

• Provide high-level administrative and organizational support directly to the Chief Executive Officer • Manage the CEO’s email, incoming communications, calendar, travel and meeting logistics • Prioritize requests, flag urgent matters, draft responses and follow up on outstanding items • Balance meetings, travel, preparation time and competing priorities; resolve scheduling conflicts • Coordinate flights, hotels, ground transportation and detailed itineraries, including travel changes • Coordinate executive meetings, agendas, materials, meeting spaces and virtual access • Record key decisions and action items and track follow-up through completion • Prepare, proofread and organize correspondence, presentations, reports and briefing materials • Gather cross-departmental information to prepare the CEO for meetings and decisions • Serve as liaison between the CEO and employees, clients, brokers, carrier partners and other stakeholders • Maintain confidential executive files, contact lists and records • Support the executive team, VP of Client Services and leadership team with scheduling, travel, meetings and administrative coordination • Coordinate executive retreats, leadership events and business engagements, including venues, vendors, catering and materials • Welcome and assist executive visitors • Track executive commitments, deadlines and assigned projects • Identify administrative needs, recommend process improvements and perform related duties

🎯 Requirements

• High school diploma or equivalent • At least five years of progressively responsible administrative experience, including direct support of a senior executive • Experience managing complex calendars, business travel, confidential communications and competing priorities • Excellent organization, attention to detail and ability to manage multiple priorities and deadlines • Strong written and verbal communication skills, including professional correspondence and proofreading • Sound judgment, discretion and ability to handle confidential information appropriately • Ability to anticipate needs, solve problems independently and escalate matters appropriately • Professional interpersonal skills and ability to work effectively with executives and stakeholders • Adaptability and composure when schedules, priorities or business needs change • Reliable follow-through, initiative and service-oriented approach to executive support • Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams, with ability to learn travel, expense and CRM systems • Associate or bachelor’s degree in business administration or a related field preferred • Experience supporting a CEO or multiple executives, coordinating leadership meetings and events, and preparing executive materials preferred • Experience in insurance, financial services or another professional services environment beneficial • Flexibility to support occasional evenings or weekends • Occasional business travel may be required

🏖️ Benefits

• Remote work • Full-time exempt position • Flexibility outside regular business hours, including occasional evenings or weekends • Occasional business travel opportunities/support

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