Executive Assistant – CEO

🔥 12 hours ago

🍂 Massachusetts – Remote

🍂 Massachusetts – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 10%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 21 days.
• No salary listed.

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Digital Science

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2015

🔬 Science

📚 Education

🏢 Enterprise

Science • Education • Enterprise

Digital Science is a company dedicated to enhancing the research lifecycle through innovative technology solutions. They aim to make research processes more efficient, data more effective, and collaboration more seamless, thus driving progress in academic and industry settings. Their product portfolio includes services such as Altmetric, Dimensions, Figshare, Overleaf, and more, which support various research stages from data management to publication. They focus on advancing open and responsible research while maintaining partnerships across academic, governmental, and industrial sectors. Digital Science actively contributes to the evolution of open access and research integrity standards.

📋 Description

• Provide high-level, proactive executive-level administrative and strategic operational support to the CEO and US-based Management Board members • Streamline executive workflows and serve as a trusted operational liaison • Drive cross-functional alignment across senior leadership teams • Arrange and manage internal and external meetings, including agendas, meeting content, action tracking, room bookings, and end-to-end support • Schedule Management Board meetings and align stakeholders • Manage and coordinate diaries for US-based Management Board members • Coordinate executive travel, including flights, hotels, visa applications, itineraries, and expenses in Concur • Facilitate communication across the Management Board, Executive Team, and wider leadership teams • Manage shared repositories and circulate key operational updates • Establish and refine executive administration frameworks with the SVP of Operations • Use AI productivity tools to streamline correspondence, summarize meetings, and optimize information workflows • Organize Management Board off-site meetings and other events, including venues, hotels, restaurants, agendas, speakers, on-site support, and invoices • Conduct research, gather information, take meeting notes, prepare presentations, and assist with NetSuite, Google Suite, Salesforce, and Concur • Collaborate with the London-based Executive Assistant on global executive support coordination • Handle ad hoc projects and analysis requested by the CEO

🎯 Requirements

• Demonstrable experience providing executive-level support to C-suite executives and senior leadership teams • Proven experience in complex diary management, global travel booking, and event planning/coordination • Experience with enterprise productivity and management platforms such as Google Workspace, Salesforce, and NetSuite • Proficiency in leveraging AI productivity tools and assistants • Exceptional verbal and written communication skills • Strong problem-solving, technical, and data skills with meticulous attention to detail • Ability to work independently, proactively prioritize workload, and remain calm under pressure • Absolute discretion and confidentiality when handling sensitive company information • Ability to form professional relationships throughout an organization • Relevant bachelor's degree or equivalent executive support/administrative qualification preferred • Must reside in the United States

🏖️ Benefits

• Equal opportunity employment commitment • Inclusive workplace culture where every individual feels valued and belongs • Support for diversity, collaboration, and professional development through an open-minded community • Training provided for leveraging AI productivity tools

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