Executive Assistant

🔥 7 minutes ago

🗽 New York – Remote

🗽 New York – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 16%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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📋 Description

• Provide high-touch assistance to the Chief Executive Officer • Ensure the CEO can devote complete attention to achieving the company's mission • Manage the CEO's schedule, urgent matters, and conflicting requirements • Organize travel arrangements, itineraries, and agendas • Coordinate projects and event planning activities, including off-site meetings and employee retreats • Manage a high volume of emails and coordinate calls and meetings • Draft and prepare confidential correspondence on behalf of C-suite executives • Handle expense reports • Anticipate future and personal needs of the CEO • Support information and organizational dynamics, efficiency, and process improvement

🎯 Requirements

• Successful in supporting C-level executives in a high growth environment • Highly responsive, able to address urgent matters, and ensure the CEO's schedule runs smoothly • High level of security and confidentiality • Proactive approach to task execution and anticipating future needs, including personal needs of the CEO • Active role in shaping information and organizational dynamics • Keen eye for efficiency and process improvement • Proven track record of working with late-stage technology startups or established public technology companies • Clear, direct, and empathetic communication skills, along with sharp listening abilities • Self-directed initiative in achieving outstanding work outcomes • Based in North America EST or the United Kingdom • Minimum of 5 years of experience providing high-touch, concierge-like support to a C-suite Executive • Experience managing intricate and time-sensitive scheduling demands and conflicting requirements • Experience organizing detailed travel arrangements, itineraries, and agendas • Experience coordinating projects and event planning activities, including off-site meetings and employee retreats • Experience managing a high volume of emails, flagging important messages, and coordinating calls and meetings • Experience drafting and preparing confidential correspondence on behalf of C-suite executives • Proficient handling of expense reports

🏖️ Benefits

• Remote-first global workforce + NY office • Professional reimbursement program (facilitates industry conference attendance, certifications, and more) • Medical, dental & vision coverage (US + some other countries) • 401k retirement plan + company match (US only) • Wellness stipend • Home office set up / ergonomic equipment program

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