Executive Assistant

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🔥 18 minutes ago

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Aledade, Inc.

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2014

⚕️ Healthcare Insurance

🏢 Enterprise

Healthcare Insurance • Enterprise

Aledade, Inc. is a public benefit corporation that operates as the largest network of independent primary care practices in the United States. The company specializes in Accountable Care Organizations (ACOs), which help primary care practices and health centers improve patient outcomes and generate sustainable revenue through value-based care solutions. Aledade offers data insights, support, and business solutions to achieve sustainability and clinical autonomy. It collaborates with a wide range of healthcare providers, including primary care practices, community health centers, and network ACOs, ensuring improved quality of care and patient satisfaction. With operations in 45 states and affiliations with over 20,000 clinicians serving more than 2. 5 million patients, Aledade is committed to reducing care fragmentation and enhancing the overall quality of life for clinicians and patients alike.

📋 Description

• Manage calendars, including internal and external commitments; ensure that schedules are followed and respected to optimize schedules & meeting conflicts are proactively resolved • Compile data and provide various regular and ad hoc reports to management for review and determination; review, research and/or enter data in various systems to support respective functional areas • Serves as first point of contact for the operational functional areas and various other internal departments to receive, solve and/or escalate inquiries and issues • Prioritize and track inbound communication to assigned executives — including meeting requests, information requests, etc. • Provide administrative support to team of 3-4 executives, including coordination of travel arrangements and itineraries; supporting onboarding and offboarding efforts of employees; preparing and submitting expense reports; coordinating logistics for meetings and special events; assisting with company events and team retreats • Support the team in adopting AI-driven workflows and tools to enhance efficiency; assist with AI-related initiatives and projects as needed.

🎯 Requirements

• 6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant • Available to work across various time zones and/or non-traditional working hours on occasion, as needed • Proven adaptability and a strong willingness to learn new technologies, including emerging AI tools and platforms. • Time Zone Aligned: You are ideally located in the Central or Eastern Time Zone and are comfortable occasionally adjusting your hours to support executives working across different regions. • In-depth understanding of executive team operations • Ability to manage complex calendars and negotiate scheduling across multiple executives • Excellent verbal and written communication skills • Strong organizational and time-management skills; attention to detail and problem-solving skills • Strong intuition for exercising discretion and confidentiality • Hands on experience with Google Suite preferred • Experience with AI-powered tools (e.g., Claude, Gemini, Chat) to streamline administrative tasks and improve productivity.

🏖️ Benefits

• Flexible work schedules and the ability to work remotely are available for many roles • Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners • Robust time-off plan (21 days of PTO in your first year) • Two paid volunteer days and 11 paid holidays • 12 weeks paid parental leave for all new parents • Six weeks paid sabbatical after six years of service • Educational Assistant Program and Clinical Employee Reimbursement Program • 401(k) with up to 4% match • Stock options • And much more!