Facilities Project Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👷‍♀️ Project Manager

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 14%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Alo Yoga

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2007

👗 Fashion

🛒 Retail

🧘 Wellness

Fashion • Retail • Wellness

Alo Yoga is a lifestyle brand that is widely recognized for its yoga-inspired athletic wear and accessories. Catering to both men and women, Alo Yoga offers a diverse range of products including clothing, yoga mats, and wellness items. Known for its stylish collections often seen on celebrities like Kendall and Kylie Jenner, the company provides apparel for various activities such as yoga, running, and lounging. Alo Yoga combines contemporary fashion with performance-driven designs, making it a popular choice among fitness enthusiasts and style-conscious individuals.

📋 Description

• Own the daily review and triage of all Service Channel work orders across the region • Follow up with vendors and service providers on open work orders, including responses, scheduling, quotes, and completion documentation • Track work order aging and escalate stalled, overdue, or high-priority tickets to Facilities Managers • Manage high-volume administrative work including data entry, status updates, documentation, and notes • Support multiple Facilities Managers as a shared coordination resource and continuity point for work order status • Secure vendor proposals, quotes, COIs, W-9s, and other required documentation before approval • Maintain current Service Channel records, including notes, statuses, invoices, and supporting documentation • Generate work order status reports and dashboards covering aging tickets, spend trends, and vendor performance • Identify workflow bottlenecks and recommend Service Channel process or tool enhancements • Support vendor onboarding and Service Channel training • Coordinate preventive maintenance schedules and confirm completion • Support cost tracking, invoice coding, and budget reconciliation for regional repairs and maintenance spend • Maintain relationships with store teams, regional operations managers, landlords/building managers, and vendors • Provide additional administrative and project support to Facilities Managers

🎯 Requirements

• Strong organizational skills with the ability to manage a high volume of open items simultaneously • Highly detail-oriented with a strong sense of urgency and follow-through • Strong written and verbal communication skills, particularly with vendors and cross-functional stakeholders • Ability to prioritize workload and consistently meet deadlines • Comfortable working autonomously in a fast-paced, high-volume environment • Proactive, positive, and professional nature • Strong analytical and problem-solving skills to resolve issues quickly and effectively • Ability to remain calm and effective under pressure • Team player able to support multiple stakeholders and shifting priorities • Service Channel experience; ability to quickly learn and navigate work order management platforms • Intermediate to advanced proficiency in Microsoft Word, Excel, and PowerPoint • 2–4 years of experience in facilities coordination, facilities administration, or a similar operations/support role, preferably within a retail or multi-location environment • Working knowledge of building systems (plumbing, HVAC, electrical) sufficient to triage and communicate issues, though hands-on repair is not required • Understanding of fundamental budgeting, invoicing, and expense-tracking processes • Ability to read basic building plans and vendor documentation • Strong administrative and time-management skills, with the ability to support multiple Facilities Managers at once • Ability to work independently while keeping stakeholders informed of status and next steps