Administrative Coordinator

🔥 0 minutes ago

🏄 California, Illinois – Remote

🏄 California – Remote 🌽 Illinois – Remote

💵 $69.6k - $94.2k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

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Amgen

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1980

🧬 Biotechnology

💊 Pharmaceuticals

🔬 Science

💰 $28.5G Post-IPO Debt on 2022-12

Biotechnology • Pharmaceuticals • Science

Amgen is a global leader in biotechnology, focusing on the development and commercialization of innovative medicines made from living cells. The company aims to treat serious illnesses, often targeting diseases with limited therapeutic options. Amgen emphasizes scientific innovation and is committed to ethical research, patient safety, and environmental sustainability. It actively engages in clinical trials and is known for its contributions to the fields of cancer treatment and obesity management among others.

📋 Description

• Proactively manage complex executive calendars and competing priorities across multiple global time zones, ensuring strategic alignment of schedules and effective use of executive time. • Anticipate needs, scheduling conflicts, and independently identify solutions through collaboration with cross-functional stakeholders, executives, and administrative partners. • Coordinate domestic and international travel arrangements, including itineraries, logistics, and timely preparation and submission of expense reports while ensuring compliance with company policies and procedures. • Support congresses, conferences, and key business meetings by managing registrations, travel, accommodations, ground transportation, meeting logistics, and on-site coordination as needed. • Lead logistical meeting preparation activities, including securing appropriate venue, coordinating catering, audiovisual requirements, conference room setup, and facilities requests. • Manage operational processes such as purchase orders, invoice processing, vendor coordination, mailings, and courier services. • Maintain department distribution lists, organizational charts, and key stakeholder contacts, while developing a strong understanding of organizational priorities and cross-functional partnerships. • Capture action items, track follow-up activities, and help drive accountability to ensure timely completion of commitments. • Coordinate and support special projects, leadership summits, off-site meetings, team-building activities, onboarding initiatives, and other departmental events. • Provide backup support to administrative colleagues and contribute to a collaborative, high-performing team environment. • Identify opportunities to improve administrative processes, enhance team effectiveness, and support a culture of continuous improvement.

🎯 Requirements

• Associate’s degree and 2 years of administrative experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of administrative experience • Minimum of 5 years of experience supporting senior leaders in a fast-paced, highly matrixed organization • Exceptional verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels of the organization • Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word • Experience utilizing SAP, MyBuy, Concur, Microsoft Teams, WebEx, SharePoint, Microsoft Copilot, and other AI-enabled productivity tools • Experience within the biopharmaceutical, healthcare, or life sciences industry • Demonstrated discretion and professionalism in handling confidential and sensitive information • Strong interpersonal skills with the ability to foster collaboration, build trusted relationships, and maintain composure under pressure.

🏖️ Benefits

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions • Group medical, dental and vision coverage • Life and disability insurance • Flexible spending accounts • A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan • Stock-based long-term incentives • Award-winning time-off plans • Flexible work models where possible.