Legal Administrative Assistant

🔥 0 minutes ago

🏛️ District of Columbia – Remote

🏛️ District of Columbia – Remote

💵 $45k - $55k / year

⏰ Full Time

🟢 Junior

📋 Administrative Assistant

🚫👨‍🎓 No degree required

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Great Minds

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2007

📚 Education

Education

Great Minds is an educational company dedicated to developing high-quality instructional materials for students and teachers. It offers comprehensive curricula in mathematics, English language arts, and science, designed to build deep and enduring knowledge. Great Minds' products, such as the Eureka Math², Wit & Wisdom, and PhD Science, aim to advance equity in classrooms by engaging all learners. The company supports educators with professional learning resources and customizable teaching materials that align with state standards and focus on building essential skills and knowledge. Great Minds is committed to making educational opportunities accessible to every student and provides resources to help educators tailor instruction to meet diverse classroom needs.

📋 Description

• Maintain administrative contract trackers and notify the assigned Senior Paralegal of upcoming signature deadlines, expiration dates, and other key administrative milestones. • Prepare, format, and route contract documents, signature packets, and related materials for review, approval, and execution, following established templates and procedures. • Process requests for certificates of insurance and standard vendor registration forms, gathering and inputting required information and coordinating with requesters and carriers. • Maintain contract repository by quickly and accurately filing executed agreements, amendments, and related documents, ensuring records are complete, organized, and readily retrievable. • Assign and route incoming contract requests to the appropriate Senior Paralegal for review and assist with locating executed agreements as needed. • Compile administrative data and contract metrics for recurring reports to the Senior Managing Counsel. • Coordinate scheduling, meeting logistics, and follow-up on communications related to contract processing and internal stakeholder meetings. • Regularly review and update contract management system records, maintaining data entry accuracy and consistency. • Conduct internal audits of contract records and legal documentation and preparing summary reports for attorneys, as needed. • Assist broader legal team as needed with various administrative and organizational tasks.

🎯 Requirements

• 1+ years of experience in an administrative or coordination role, ideally supporting a legal, contracts, or compliance function. • Demonstrated ability to manage multiple trackers and deadlines accurately. • Experience working in contract management systems or similar databases, with the ability to learn new tools quickly. • Clear written and verbal communication skills, with sound judgment on when to escalate legal matters. • Ability to work independently on routine tasks while staying closely coordinated with the Senior Paralegals. • High school diploma or equivalent required; 1+ years of relevant experience.

🏖️ Benefits

• Health insurance • Professional development opportunities • Flexible work arrangements