Executive Assistant

🕒 October 14

🌐 Philippines, South Africa – Remote

🇵🇭 Philippines – Remote 🇿🇦 South Africa – Remote

💵 $700 - $800 / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Book and manage all travel end to end: flights, hotels, ground transport, and changes or cancellations when plans shift • Handle airline changes directly when needed, including working with priority airline loyalty lines on the founder's behalf • Track every conference commitment and its deadlines: registrations, hotel blocks, speaker bio updates, and slide deck submissions • Maintain a shared travel and events tracker so dates, cities, confirmations, and deadlines are always easy to find • Prepare the founder before each trip with a clear brief: where they are going, what they are doing, and what is booked • Manage the founder's calendar across businesses and keep it accurate and up to date • Manage the founder's email inbox: triage, organize, flag what needs attention, and handle routine items • Send gifts to clients, partners, and contacts on the founder's behalf • Support CRM upkeep for the software startup • Use AI tools daily to work faster and keep shared documents organized • Work behind the scenes; there is no client-facing or phone work apart from occasional airline calls

🎯 Requirements

• 3–4+ years of Executive Assistant experience, ideally supporting a founder or frequent traveler • Strong travel management experience, including complex multi-city and international itineraries • Daily, confident use of AI tools: Claude, ChatGPT/OpenAI, and coding assistants (a plus) • Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets) • Slack and WhatsApp for day-to-day communication • Secure, shared credential management tools (e.g., 1Password) • CRM experience; modern relationship management platforms are a plus, but any CRM background will transfer • Highly organized, detail-oriented, and proactive • Solves problems and comes back with options, not questions • Excellent written English and fast, reliable communication

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • NO TRACKER. NO PROBLEM

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