Accounts Receivable Specialist

🔥 0 minutes ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $68k - $75k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

💰 Accounts Receivable

👻 Ghost score 0%

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AVIXA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1939

💼 Consulting

📣 Marketing

🥽 AR/VR

Consulting • Marketing • AR/VR

AVIXA is the Audiovisual and Integrated Experience Association that focuses on how audiovisual technology enhances communication and user experiences. They offer various training programs, certifications, and a membership community to support professionals in the audiovisual industry. AVIXA also provides insights into market intelligence and trends within the pro AV sector through articles, events, and specialized training.

📋 Description

• Support the Accounts Receivable function for all AVIXA entities • Process invoices for membership, exhibitions, sponsorships, training, certifications, licensing, revenue streams, and reimbursements • Apply customer payments accurately and timely within Map Your Show, Fonteva, Sage Intacct, and related systems • Research and resolve unapplied cash, unidentified receipts, short payments, and payment discrepancies • Maintain accurate customer account and billing records • Process invoice adjustments, credits, refunds, cancellations, booth moves, and payment reallocations • Monitor accounts receivable balances and assist with collection efforts • Prepare and distribute customer statements, payment reminders, collection correspondence, and reporting • Respond to internal and external inquiries regarding invoices, balances, payment status, vendor requests, transfers, refunds, and billing issues • Conduct and document routine collection activities and escalate delinquent accounts when appropriate • Collaborate with Sales and business teams to resolve disputes and billing discrepancies • Prepare monthly reconciliations of accounts receivable-related balance sheet accounts • Reconcile transactional activity to Sage Intacct and investigate discrepancies • Assist with month-end and year-end close processes • Prepare supporting schedules and documentation for reconciliations and audits • Post routine accounts receivable journal entries as assigned • Support ageing and collection status reports for management review • Support contract administration activities within Conga and related systems • Generate and distribute invoices based on approved contracts and orders • Verify billing terms, payment schedules, and customer information • Maintain data accuracy in Salesforce, Fonteva, Map Your Show, Sage Intacct, and related systems • Assist with system enhancement testing, documentation, implementation, and process improvements • Support audits and special projects • Support Finance & Administration leadership in cross-functional initiatives • Comply with AVIXA policies and procedures

🎯 Requirements

• Associate degree in Accounting, Finance, Business Administration, or related field preferred • Equivalent combination of education and relevant experience may be considered • Minimum 3 years of Accounts Receivable, billing, collections, cash application, or general accounting experience • Experience processing high volumes of invoices and customer payments preferred • Experience resolving customer account issues and performing account reconciliations • Experience with CRM, event management, or ERP systems preferred • Sage Intacct, Salesforce, and exhibition invoicing software experience preferred • Proficient in Microsoft Excel, including data analysis and reconciliation functions • Strong attention to detail and accuracy • Strong analytical and problem-solving abilities • Strong written and verbal communication skills with a customer service focus • Ability to organize, prioritize, and manage multiple deadlines • Ability to work collaboratively across departments and with external customers

🏖️ Benefits

• Full benefits • Staff level annual incentive bonus program • Generous PTO and holiday time off • Flexible working hours • Option for a Compressed Work Week (9/75 work week, or every other Friday off) • Comprehensive medical, dental, and vision benefits • 401k plan with company matching • Pet insurance • Learning and career development opportunities • Education assistance