Federal Proposal Manager

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BayNova

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🔒 Cybersecurity

☁️ SaaS

B2B • Cybersecurity • SaaS

BayNova is a value-driven IT services contractor dedicated to serving both the U. S federal government and commercial enterprises. As a results-oriented consulting and technology services firm, BayNova collaborates with its customers, employees, and partners to create innovative solutions, optimize operations, and address strategic business challenges. The company offers a broad range of services including IT management and strategy, digital services, infrastructure and cloud solutions, IT operations, and cybersecurity. BayNova also focuses on next-generation technology such as artificial intelligence and data analytics to modernize and transform customer environments.

📋 Description

• Lead the successful development and submission of winning proposals. • Develop and mature the proposal infrastructure, tools, reusable content, and processes that improve long-term growth effectiveness. • Support business development, capture, marketing, and delivery activities where those efforts directly strengthen active pursuits or position the company for future opportunities. • Lead the complete proposal lifecycle (RFIs, Sources Soughts, RFP, RFQs, etc.) from opportunity qualification through submission and post-submission lessons learned. • Write Technical, Management, Past Performance and other sections as needed to respond to customer requirements. • Develop proposal schedules, compliance matrices, outlines, storyboards, and production plans. • Manage proposal teams consisting of technical/delivery staff, pricing, contracts, recruiting, and executive leadership. • Drive proposal strategy, win themes, discriminators, messaging, and customer-focused content. • Ensure proposal compliance with solicitation requirements, evaluation criteria, and submission instructions. • Coordinate color team reviews (Pink, Red, Gold, White Glove) and ensure timely incorporation of reviewer feedback. • Oversee proposal production, quality assurance, formatting, graphics coordination, and final submission. • Maintain proposal repositories, templates, boilerplate content, resumes, past performance libraries, and proposal knowledge management assets. • Analyze proposal metrics and implement continuous process improvements to increase proposal quality and win rates. • Partner with business development personnel to qualify opportunities aligned with company strategy. • Assess opportunities posted to eBuy, SAM.gov, etc. and provide pursuit recommendations. • Participate in bid/no-bid decisions. • Support capture planning activities including competitive analysis, customer research, teaming strategies, and win strategy development. • Assist in developing executive summaries, capability statements, and customer presentation materials. • Coordinate with teaming partners throughout capture and proposal efforts. • Help maintain visibility into the opportunity pipeline to support proposal planning and resource forecasting. • Collaborate on the development of corporate capabilities materials, solution briefs, white papers, case studies, and other customer-facing content. • Support marketing initiatives that directly enable business development and proposal efforts. • Coordinate announcements related to contract awards, certifications, partnerships, and company achievements, as appropriate. • Coordinate with delivery leadership to identify reusable technical content, past performance, and staffing resources. • Capture lessons learned from project execution to strengthen future proposals. • Support transition activities between proposal and program startup when required. • Assist with customer presentations, oral proposals, and technical demonstrations. • Continuously improve the company’s proposal and growth processes, templates, tools, and knowledge repositories, prioritizing initiatives that directly improve proposal quality, efficiency, and win probability. • Track key growth metrics including proposal throughput, submission quality, win rate, and proposal resource utilization. • Develop and maintain reusable proposal assets, including templates, graphics, standard language, proposal checklists, and knowledge repositories. • Own the company’s past performance repository, resume library, and proposal content management strategy. • Evaluate and implement AI-assisted proposal development tools and workflows that improve proposal quality and team productivity. • Recommend process improvements and automation opportunities that enhance the efficiency and effectiveness of proposal operations. • Support strategic planning and annual growth initiatives.

🎯 Requirements

• Required Bachelor’s degree or equivalent professional experience. • 8+ years of experience supporting Federal Government proposal management, capture, business development, or growth operations. • Demonstrated success leading complex Federal proposals under FAR-based procurements. • Strong understanding of Federal proposal best practices, compliance management, and proposal review methodologies. • Experience supporting opportunities across Federal Civilian agencies and/or the Department of Defense. • Excellent written, editing, and verbal communication skills. • Exceptional organizational and project management skills with the ability to manage multiple concurrent priorities. • Strong leadership and collaboration skills with cross-functional teams. • Proficiency with Microsoft Office and proposal collaboration tools. • Preferred APMP Foundation, Practitioner, or Professional Certification. • Experience supporting digital modernization, low-code platforms, AI, cloud, cybersecurity, or enterprise IT services. • Experience with GSA MAS, GWACs, BPAs, IDIQs, and task order competitions. • Familiarity with Shipley proposal methodologies. • Experience supporting oral presentations and demonstrations. • Experience implementing AI-assisted proposal development or knowledge management solutions.

🏖️ Benefits

• Paid Time Off (PTO) & Federal Holidays: Employees begin accruing PTO from their Date of Hire (start date). Additionally, BayNova observes all Federal Holidays (currently 11 days per year). • Medical, Dental, Vision: BayNova offers employees access to leading healthcare providers and pays a portion of the monthly premium for healthcare plans provided through the company. • 401k Plan w/ Employer Contributions: BayNova’s 401k Plan is available to employees after completing the 90-day introductory period. The plan includes matching contributions from the company with immediate vesting. • Education Reimbursement: BayNova sets aside funding on annual basis for employees to pursue additional education, training, and/or certifications that align with their professional development and career goals. • Pre-Tax Commuter Benefit: Enables employees who commute to an office to set-aside a portion of their regular pay (pre-tax) on a monthly basis for approved commuting expenses up to the maximum allowable amount by the IRS. • Short Term Disability and Long Term Disability: BayNova provides insurance coverage for Short and Long Term Disability for employees enrolled in a healthcare plan through the company. • Employee Recognition and Rewards: BayNova provides anniversary perks for all employees as well as incentives such as spot bonuses and other rewards for a job well done. • Company Sponsored Events: Periodically throughout the year BayNova sponsors company outings such as happy hours, dinners, holiday parties, and other social events