Marketing Administrator

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BELAY

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2010

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

BELAY is a company that provides virtual staffing solutions to enhance productivity and support businesses. They offer services such as Virtual Assistants, Accounting Services, and Marketing Assistants to help companies manage tasks and streamline operations. BELAY specializes in matching clients with U. S. -based professionals who are vetted to ensure quality and efficiency. By integrating AI-enabled processes, BELAY aims to maximize efficiency, allowing businesses to focus on growth. Their services are tailored to meet varying client needs, providing flexible and scalable solutions.

📋 Description

• Provide proactive administrative and operational support to the Director of Marketing and Director of Integrated Marketing • Manage complex calendars and scheduling, prioritize meetings, coordinate logistics, and ensure leadership preparation time and information • Coordinate business travel and related logistics • Manage and organize email communications and draft internal and external correspondence for Marketing leadership • Handle confidential and sensitive business information • Prepare meeting materials, presentations, research, and other leadership resources • Attend designated Marketing leadership meetings, document decisions and action items, and support follow-through • Prepare and submit expense reports and track reimbursements • Maintain Marketing team calendars and coordinate recurring meetings, planning sessions, and team activities • Coordinate agendas, materials, notes, and action items • Support recurring Marketing reporting and documentation • Coordinate monthly and quarterly Marketing leadership and executive reporting materials • Manage team and client gifting and recognition activities • Support departmental budgeting and expense tracking • Coordinate logistics for Marketing events, planning meetings, BELAY Summit, and other team activities • Track and process referral and affiliate payouts • Support cross-functional and special projects based on evolving Marketing team needs

🎯 Requirements

• Minimum of two years of experience providing administrative or operational support to senior leaders or multiple leaders • Strong attention to detail and ability to maintain accuracy across multiple priorities • Ability to manage confidential and sensitive information with discretion • Strong organizational and time management skills • Ability to prioritize competing deadlines • Ability to anticipate needs, exercise sound judgment, and independently move work forward • Strong written and verbal communication skills • Ability to adapt to changing priorities and collaborate effectively across teams • Experience supporting a Marketing team or working within a marketing environment preferred • Experience coordinating events, meetings, or team initiatives preferred • Proficiency with Google Workspace and Slack • Ability to quickly learn and adapt to new technologies and systems • Dedicated home office • Work schedule aligned with BELAY's core collaboration hours • Currently reside within a 50-mile radius of Atlanta, GA • Legally authorized to work in the United States

🏖️ Benefits

• Remote-first organization • Dedicated home office • Virtual collaboration tools • Occasional travel, including attendance at BELAY's annual company Summit and other business meetings • Flexibility outside standard business hours may be required based on the role • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions