Administrative Coordinator – Reporting

Job not on LinkedIn

🔥 2 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Capital Vacations

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1978

✈️ Travel

📣 Marketing

🏨 Hospitality

Travel • Marketing • Hospitality

Capital Vacations is a vacation ownership and resort management company that operates and manages more than 200 timeshare and resort destinations across the U. S. , Mexico, and the Caribbean. It runs the Capital Vacations Club (offering access to 90+ club resorts and thousands of exchange properties), provides full-service timeshare resort management for independent owners and associations, and offers travel booking platforms and exchange services (Vacation Escapes, Trading Places International, Destinality) to help members book resorts, hotels, cruises, and other travel services. The company focuses on hospitality, timeshare ownership sales and management, and enabling travel experiences for members and guests.

📋 Description

• Produce and distribute recurring operational reports • Maintain data accuracy across reporting tools • Support administrative functions, including travel coordination • Use Microsoft Excel for data analysis, reconciliation, and reporting • Apply formulas, pivot tables, lookups, and structured formatting • Identify opportunities to streamline reporting through improved Excel workflows • Leverage AI tools to automate repetitive tasks and enhance reporting efficiency • Identify and propose solutions to improve data accuracy, speed, and usability • Book and manage business travel arrangements, including flights, lodging, and itineraries • Ensure travel plans comply with company policies, cost guidelines, and timelines • Provide administrative support for scheduling, coordination, and documentation • Prepare and distribute scheduled internal and external reports daily, weekly, and monthly • Maintain standardized report templates and documentation • Coordinate with stakeholders regarding report requirements and delivery timelines • Comply with company policies, business ethics, FLSA regulations, and applicable laws • Ensure confidentiality, reliability, quality, and productivity

🎯 Requirements

• Bachelor’s degree or equivalent experience in a related field • Minimum 2 years’ experience in the administrative field required • Minimum 6 months’ supervisory experience in the administrative field required • Strong proficiency in Microsoft Excel • Experience using AI tools for productivity or data-related tasks • Experience pulling, organizing, and distributing reports • Proficiency in Microsoft Office Suite and applicant tracking systems (ATS) • Ability to develop and implement business strategies • High attention to detail and strong organizational skills • Proficient in time management and ability to manage multiple priorities • Ability to manage recurring deadlines with minimal supervision • Excellent customer service skills • Exceptional communication and relationship-building abilities • Must be open to relocating as opportunities arise • Previous recruiting experience preferred but not required • Timeshare industry experience is a significant plus • Familiarity with payroll, Concur, or performance reporting environments preferred

🏖️ Benefits

• Equal opportunity employer • Additional hours may be necessary to meet deadlines and goals • Scheduled attendance requirements may change due to business needs