Associate Director, Research Administration – National Center for Clinical Trials

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🇺🇸 United States – Remote

💵 $54 - $82 / hour

⏰ Full Time

🟠 Senior

🖥️ Administration

👻 Ghost score 0%

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Advocate Aurora Health

WebsiteLinkedInAll Job Openings

10,000+ employees

🏥 Healthcare

⚕️ Healthcare Insurance

💰 $10.2M Grant on 2019-08

Healthcare • Healthcare Insurance

Advocate Aurora Health is a leading healthcare organization that operates across various regions including Central Chicagoland, Central Wisconsin, Greater Milwaukee, and more. With a diverse range of career areas such as advanced practice clinicians, behavioral health, nursing, and more, Advocate Aurora Health is committed to helping people live well. The organization offers numerous benefits and opportunities for career advancement, fostering an environment where individuals can thrive and innovate in the healthcare sector. Advocate Aurora Health prioritizes the safety of its candidates and maintains a robust recruitment process to protect sensitive information.

📋 Description

• Provide operational leadership and oversight for enterprise clinical research financial operations supporting industry-sponsored clinical research across the clinical research lifecycle • Design and direct the work of the clinical research finance team, including selection, coaching, development, performance management, and workload allocation • Oversee pre-award activities, including coverage analysis, research billing calendars, budget development and negotiation, financial feasibility assessments, and financial system builds for study activation • Oversee post-award activities, including sponsor invoicing, payment reconciliation, accounts receivable management, collections, financial reporting, and study closeout • Monitor operational metrics, budget negotiation performance, study activation timelines, invoicing, collections, workload distribution, and service-level performance • Implement standardized financial processes, workflows, policies, and best practices • Collaborate with contracting, compliance, revenue cycle, regulatory, information technology, investigators, sponsors, and study teams • Serve as escalation point for complex financial, operational, and compliance issues • Support implementation, optimization, and utilization of OnCore, Epic, Huron, ClinCard, and related research administration and financial systems • Ensure adherence to the organization's Code of Ethical Conduct, policies, regulations, and governing laws • Perform other related duties as required

🎯 Requirements

• Bachelor's degree in Finance, Accounting, Business Administration, Healthcare Administration, Public Administration, Research Administration, or related field • Minimum seven (7) years of progressively responsible experience supporting clinical research financial operations, research administration, healthcare finance, grants administration, or related functions • Minimum three (3) years of leadership, supervisory, or management experience overseeing research finance, research administration, or related professional staff • Experience supporting pre-award and post-award financial activities for industry-sponsored clinical research • Knowledge of clinical research financial management principles and practices • Knowledge of coverage analysis, Medicare research billing compliance, budget development and negotiation, sponsor invoicing, payment reconciliation, and accounts receivable management • Knowledge of federal, state, sponsor, institutional, and regulatory requirements governing clinical research financial operations • Knowledge of clinical trial management systems, financial systems, and electronic research administration platforms • Strong financial analysis, operational analysis, and problem-solving skills • Ability to interpret financial data, identify operational trends, and develop process-improvement recommendations • Strong organizational, project management, and time-management skills • Strong oral, written, and presentation communication skills • Ability to manage multiple priorities and competing deadlines in a fast-paced environment • Demonstrated leadership, coaching, mentoring, and personnel-management abilities • Ability to collaborate with investigators, sponsors, research personnel, revenue cycle teams, compliance offices, and executive leadership • Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint • Ability to exercise sound judgment and independent decision-making in complex operational and financial issues • Occasional travel may be required • Preferred: Master's degree in Business Administration, Finance, Healthcare Administration, Accounting, Public Administration, Research Administration, or related field • Preferred experience with enterprise-level clinical research financial operations, pre-award and post-award industry-sponsored clinical trials, operational improvement, OnCore, Epic Research, Huron Research Suite, ClinCard, CTMS platforms, performance dashboards, operational reporting, and analytics • Preferred advanced knowledge of research billing compliance, clinical research financial management, sponsor-funded clinical trial budgeting and reimbursement models, and healthcare revenue cycle processes

🏖️ Benefits

• Comprehensive Total Rewards suite • Competitive compensation • Generous retirement offerings • Career development programs • Paid Time Off programs • Medical, dental, and vision benefits • Life insurance • Short- and Long-Term Disability • Flexible Spending Accounts for eligible health care and dependent care expenses • Adoption assistance • Paid parental leave • Defined contribution retirement plans with employer match • Financial wellness programs • Educational Assistance Program • Incentive pay for select positions • Opportunity for annual increases based on performance • Premium pay such as shift and on-call pay, based on role