Onboarding Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $25 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

🚀 Onboarding Specialist

🚫👨‍🎓 No degree required

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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CareTalk Health

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

🏥 Healthcare

🤝 B2B

Healthcare • B2B

CareTalk Health is a Clinical Process Outsourcing (CPO) company and virtual national medical practice that delivers virtual health solutions to healthcare organizations across the United States. It provides telehealth-focused clinical services and administrative processes that can be Medicare-billed when applicable, supporting Medicare and Medicaid populations. CareTalk operates as a virtual provider partner, enabling remote care delivery and revenue-cycle–eligible services for other healthcare entities.

📋 Description

• Own the onboarding process from accepted offer through Day 1 • Serve as the primary point of contact for accepted candidates and new hires • Welcome new hires, communicate expectations and next steps, and maintain regular contact • Identify candidates falling behind on onboarding requirements and drive timely completion • Initiate, coordinate, and track pre-employment and onboarding activities • Maintain accurate candidate status, documentation, completion dates, and outstanding requirements • Monitor onboarding pipelines and deadlines to keep new hires on track for scheduled start dates • Coordinate with Recruiting, HR, IT, Credentialing, Training, and Operations to resolve issues and remove barriers • Escalate risks that could prevent scheduled starts • Confirm completion of onboarding activities and coordinate orientation and training placement • Maintain start-date and training rosters and communicate changes • Provide Day 1 instructions, schedules, technology expectations, and other start information • Ensure handoff from Recruiting/Onboarding to Training and Operations • Document onboarding workflows, procedures, handoffs, responsibilities, and service expectations • Identify bottlenecks, duplicate work, and automation opportunities • Recommend and implement process improvements and standardized checklists, templates, and tracking mechanisms • Monitor recurring onboarding issues and address root causes

🎯 Requirements

• 2+ years of experience in recruiting coordination, onboarding, HR operations, talent acquisition operations, or a similar process-driven administrative role • Experience entering, maintaining, and tracking candidate or employee information in an ATS, HRIS, onboarding platform, or similar workflow system • Experience managing multiple individuals through a defined process involving deadlines, required tasks, documentation, and follow-up • Strong organizational skills and ability to manage a high-volume workload without losing attention to detail • Strong written and verbal communication skills • Ability to proactively follow up, drive task completion, and appropriately escalate issues • Strong process orientation and ability to identify inefficiencies and recommend improvements • Experience documenting processes, procedures, checklists, or standard operating procedures • Strong computer proficiency, including Microsoft Office/365, Zoom, Greenhouse or similar programs, and ability to quickly learn new systems • High school diploma or equivalent required; associate or bachelor's degree preferred but not required • Must perform all work physically within the United States; international work is not permitted during scheduled work hours • Reliable internet connectivity and a secure, private workspace • Windows or Apple (macOS) computer only; no Chromebooks, Linux machines, or smartphones • Windows 10 or macOS 14 Sonoma minimum • Intel Core i5 or AMD equivalent (Windows) or Apple Silicon (Macs) • 16 GB RAM • Wired headphones required; no built-in microphones • Internet speed of at least 100 Mbps download and 50 Mbps upload, with an ethernet cable connecting the computer directly to the router • Google Chrome with Amazon Workspaces • Webcam required for video calls

🏖️ Benefits

• Fully remote work from a home office • W2 employment • Equal opportunity and inclusive work environment • Recommended second monitor/dual monitors for work setup