Billing Assistant

🔥 13 hours ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Chartwell Law

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2002

💼 Consulting

🛡️ Insurance

📦 Logistics

Consulting • Insurance • Logistics

Chartwell Law is a law firm that defends employers, self-insured entities, and insurance carriers in matters involving workers' compensation, employment and labor law, business disputes, and general liability. The firm also represents health care systems, providers, and hospitals in professional liability, general liability, labor and employment, and workers’ compensation matters, providing litigation and defense services across multiple jurisdictions.

📋 Description

• Provide administrative, analytical, reporting, and operational support to the Director of Billing & Compliance and the Billing Department • Assist with client- and matter-level timekeeper approvals, tracking, documentation, and follow-up • Support client-specific billing requirements, conflicts, approvals, exceptions, and compliance processes • Identify discrepancies or exceptions requiring additional review • Execute and reconcile recurring accounts receivable and billing reduction reports, including established Power Automate processes • Track outstanding collection, reduction, write-off, and appeal activity and coordinate required follow-up • Review eBilling platforms for appeal results, update applicable systems, and escalate unresolved items • Perform established preliminary prebill review processes and identify items requiring attorney, billing, or management review • Prepare and reconcile recurring client, matter-management, financial, and departmental reports • Utilize Excel, PivotTables, and other analytical tools to review and validate billing data • Assist with eBilling implementations, client conversions, high-volume timekeeper setup, and mass data-entry projects • Research and reconcile client- and matter-specific billing rates for project-based or high-volume initiatives • Assist with data validation, system updates, client ID and rate-structure reviews, and billing data-cleanup projects • Maintain project trackers and monitor outstanding actions through completion • Coordinate routine follow-up among Billing, eBilling, Accounts Receivable, attorneys, management, and other departments • Maintain organized documentation, tracking files, procedures, and reference materials

🎯 Requirements

• Strong Microsoft Excel skills, including PivotTables, filtering, sorting, formulas, data comparison, reconciliation, and manipulation of large datasets • Strong analytical and problem-solving skills with exceptional attention to detail and accuracy • Strong organizational and time-management skills with the ability to manage multiple recurring deadlines and projects • Ability to independently execute established processes, track outstanding items, and consistently follow through • Strong written and verbal communication skills and ability to work effectively across multiple departments • Comfortable learning and working in multiple financial, billing, eBilling, and client systems • Experience in legal billing, professional services billing, accounting, accounts receivable, finance, or a related administrative/analytical role preferred • Law firm or professional services experience preferred • Familiarity with eBilling platforms, legal billing systems, automated workflows, or electronic invoice processing is beneficial • Experience with Aderant Expert, BillBlast, AppShell, Power Automate, or similar applications is beneficial but not required • Experience preparing, reconciling, or analyzing financial and operational reports strongly preferred

🏖️ Benefits

• Full-time employment