Events Coordinator

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CIEE Barcelona

WebsiteLinkedInAll Job Openings

11 - 50 employees

📚 Education

🤝 Non-profit

👥 B2C

Education • Non-profit • B2C

CIEE Barcelona is a nonprofit organization dedicated to advancing intercultural exchange and study abroad experiences since 1947. They provide a variety of programs that connect high school and college students with international opportunities, facilitating personal growth, cultural understanding, and educational advancement. CIEE Barcelona focuses on offering students access to diverse educational experiences, internships, and work opportunities worldwide, ensuring a comprehensive and transformative journey abroad.

📋 Description

• Facilitate virtual hiring services for CIEE host employers using webcam-based interviews • Review host employer needs for seasonal staff • Advertise opportunities to prospective participants through CIEE’s international representative network • Schedule and oversee virtual hiring event execution • Communicate and collaborate with CIEE teams, host employers, and international representatives via email, telephone, Skype, and Microsoft Teams • Create calendar invitations and send event reminders • Communicate event adjustments efficiently • Allocate host employer positions and communicate requirements to international representatives • Manage enrollments and ensure completion of interview documents before virtual events • Provide live technical support during hiring events • Manage post-event reporting and maintain accurate hiring records in CIEE’s database • Provide consistent, professional customer service to stakeholders • Conduct applicant interviews for placement into seasonal positions • Train seasonal staff as needed • Perform other duties as assigned

🎯 Requirements

• Bachelor’s degree • Two years of experience working in a customer-facing/client management role • Experience in event planning and scheduling preferred • Knowledge of virtual event management a plus • High level of computer skills, including MS Office Suite • Salesforce and advanced Excel experience, such as development of macros, preferred • Excellent written and verbal interpersonal and communication skills • Very high-level customer service, critical thinking, and problem-solving skills • Self-starter with ability to take initiative and drive projects independently • Experience delivering results in a fast-paced team environment • Strong organizational skills and high attention to detail • Demonstrated ability to gather information and communicate project direction and status • Strong ability to multitask while overseeing daily projects and events • Ability to work some early mornings and evenings to accommodate host schedules • Willingness to travel to overseas hiring events and domestically as requested • Readiness to grow and develop yourself, stakeholders, and the program • Ability to embrace CIEE’s Core Values: Excellence, Integrity, Respect, Inclusion, and Problem Solving • Background check, reference check, and education and employment verification required as conditions of employment

🏖️ Benefits

• Paid time off and parental leave • Gym Reimbursement Program • Employee Assistance Program • Short-term and long-term disability • 6 floating Fridays, based on eligibility rules • CIEE Study Abroad Program discounts • 403(b) Retirement Plan with employer contribution • Life, travel, medical, dental, and vision insurance coverage • Flexible Spending Accounts/Health Savings Account for medical and dependent expenses • Voluntary benefits including identity theft protection, pet insurance, accident, and critical illness coverage • Competitive total rewards package • International, collaborative work environment