Senior Proposal Manager

Job not on LinkedIn

🔥 23 minutes ago

🏖️ New Jersey – Remote

🏖️ New Jersey – Remote

💵 $115k - $125k / year

⏰ Full Time

🟠 Senior

📄 Proposal Manager

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Clinilabs

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2000

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

Clinilabs is a global, full-service Contract Research Organization (CRO) specializing in the development of central nervous system (CNS) drugs, devices, and technology. The company provides comprehensive services to pharmaceutical, biotechnology, and medtech organizations, supporting their projects from first-in-human to Phase 3 clinical trials. Clinilabs is dedicated to addressing the significant unmet needs in CNS drug development, focusing on neurological, mental health, and substance use disorders.

📋 Description

• Develop high-quality, compliant, and client-focused written business proposals and budgets for CRO, CRU, and Corelab services in response to RFPs, RFIs, and sponsor requirements • Coordinate, organize, and lead the proposal team from RFP intake and kick-off through final submission, sponsor follow-up, and contract award • Establish and manage proposal processes, communications, schedules, and deadlines • Monitor proposal progress, identify delays and barriers, and implement corrective action plans • Schedule and conduct RFP strategy calls and proposal and budget review meetings • Confirm assumptions, resolve open items, evaluate risks, ensure alignment with sponsor requirements, and obtain final approvals • Prepare and distribute meeting minutes, action items, and follow-up communications • Incorporate management feedback, operational input, pricing assumptions, and review comments into proposals, budgets, and supporting documentation • Incorporate vendor budgets and assumptions into Clinilabs’ budgets and proposal text • Create, review, edit, and finalize proposal and budget drafts, including thorough self-QC • Assemble, submit, file, and archive final proposal materials and supporting documentation • Maintain and update the proposal workload tracker • Serve as primary liaison among Business Development, Operations, Finance, Legal, Contracts, and bid team members • Mentor, train, and support junior proposals team members • Perform other duties as assigned

🎯 Requirements

• Bachelor’s degree in business, life sciences, healthcare administration, finance, or a related field, with at least five years of experience in proposal development, proposal management, budgeting, contracts, or related clinical research operations; or equivalent combination of education and experience • Strong knowledge of the clinical research industry, including Phase I-IV clinical trials, CRO operations, sponsor expectations, RFP/RFI processes, proposal lifecycle management, and clinical trial budget development • Demonstrated ability to develop high-quality, compliant, and client-focused proposal text and budgets, including full-service clinical trial budgets, clinical site budgets, and Corelab budgets, in support of global clinical trials • Knowledge of regulatory and site start-up budget requirements for European trials is mandatory • Ability to review and interpret protocols/SOAs, RFP materials, sponsor requirements, bid grids, assumptions, scopes of work, vendor inputs, and operational feedback • Advanced proficiency with Microsoft Excel, including complex budget models, pricing tools, formulas, and client bid grid mapping • Strong working knowledge of Microsoft Word, PowerPoint, Outlook, SharePoint, and proposal development software • Excellent written and verbal communication skills, including editing, proofreading, summarizing complex information, and preparing clear, accurate, and persuasive proposal materials • Strong organizational and project management skills, with the ability to manage competing priorities, establish timelines, coordinate deliverables, track progress, and meet aggressive deadlines • Ability to lead cross-functional proposal teams, facilitate meetings, assign responsibilities, follow up on action items, and collaborate with Business Development, Operations, Finance, Legal, Contracts, and senior management • Strong analytical and problem-solving skills, including risk identification, resolving barriers, reconciling budget assumptions, and recommending practical solutions • Demonstrated attention to detail, accuracy, confidentiality, sound judgment, and service orientation • Ability to build and maintain effective working relationships with internal teams, sponsors, vendors, subcontractors, and external partners • Experience implementing or improving proposal templates, costing tools, budget models, standardized procedures, process documentation, and departmental best practices is preferred

🏖️ Benefits

• Approximately 5% travel as required • Fully remote work arrangement • Travel between home office and New Jersey office, as needed

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