Operations Specialist

Job not on LinkedIn

🔥 12 hours ago

🌲 Oregon – Remote

🌲 Oregon – Remote

💵 $70k - $90k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Compassion & Choices

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1980

🏥 Healthcare

🤝 Non-profit

⚕️ Healthcare Insurance

Healthcare • Non-profit • Healthcare Insurance

Compassion & Choices is a non-profit organization dedicated to empowering individuals and families to make informed decisions about end-of-life healthcare. They provide resources, training, and support to navigate complex medical options, advocate for medical aid-in-dying laws, and engage in litigation to protect patient rights. The organization's mission includes transforming end-of-life medicine by promoting patient-directed care and ensuring that all communities have access to appropriate end-of-life resources and information.

📋 Description

• Administer, configure, implement, and maintain operational platforms such as volunteer management software, digital collaboration systems, and resource fulfillment tools • Establish workflows, user permissions, database standards, and onboarding documentation • Provide ongoing technical troubleshooting and support for staff and volunteers • Lead operational systems and processes supporting internal and external in-person, hybrid, and virtual events • Manage event logistics, project timelines, registration workflows, travel and lodging arrangements, venue operations, production schedules, and on-site coordination • Manage event technology platforms, registration systems, webinar and livestream tools, and virtual meeting spaces • Oversee vendor sourcing, venue selection, contract negotiations, procurement, catering, audiovisual services, transportation, and event budgets • Track event registration trends and post-event evaluations and develop dashboards and reports for leadership and program stakeholders • Design, build, and implement volunteer platforms and streamlined operational workflows with program staff • Support administration and continuous improvement of volunteer-facing tools, collaboration and communication channels, resource libraries, and fulfillment and ordering systems • Provide technical assistance, system troubleshooting, and process updates • Provide end-to-end project management for special initiatives and emerging operational needs • Define project scopes, track timelines, coordinate resources, and support timely completion of deliverables • Provide functional leadership for event teams by coordinating vendors, consultants, volunteers, venue staff, and cross-functional internal stakeholders • Serve as the primary operational lead during event planning and execution

🎯 Requirements

• Minimum of five years of experience in project management, event production, and volunteer operations within a nonprofit or mission-driven environment • Demonstrated experience serving as an administrator of enterprise systems • Hands-on experience developing onboarding or training documentation for technology systems • Proven experience with end-to-end event production across in-person, hybrid, and virtual formats • Experience with vendor contract negotiations, procurement, and budget administration • Strong cross-functional project management experience • Excellent written and verbal communication skills • Strong project management, organizational, data management, and vendor management skills • Ability to manage multiple complex events and projects simultaneously and prioritize competing deadlines • Ability to resolve logistical challenges and make sound decisions under pressure • Ability to develop and manage event budgets, analyze registration and attendance trends, evaluate vendor proposals and event costs, and use data to recommend operational improvements • Strong negotiation, contract administration, and budget tracking skills • Exceptional customer service, problem-solving, and communication skills • Ability to build collaborative relationships with departments, volunteers, vendors, external partners, executive leadership, donors, sponsors, presenters, and other stakeholders • Advanced knowledge or experience in event operations, logistics management, volunteer coordination, and event production • Advanced knowledge or experience in enterprise systems administration and operational workflow development • Advanced knowledge or experience with CRM systems, event technology, volunteer management software, and digital collaboration tools • Advanced knowledge or experience with event registration platforms and webinar and virtual event technologies • Advanced knowledge or experience with project management systems and methodologies • Advanced knowledge or experience with vendor sourcing, procurement, contract administration, and budget management • Advanced knowledge or experience with volunteer-facing systems, resources, and operational infrastructure • Advanced knowledge or experience with data tracking, reporting, event evaluation, and continuous improvement • Advanced knowledge or experience with accessibility, operational excellence, and inclusive event experiences • Advanced proficiency with Google Workspace and Microsoft Office Suite • Advanced proficiency with event registration platforms, webinar and virtual event technologies such as Zoom Webinar, CRM platforms preferably EveryAction, project management software such as Asana or Smartsheet, collaboration platforms, and event management applications • Must be able and willing to travel up to 10% of the time, including overnight and occasional weekend travel • Professional certifications such as PMP, CAPM, CVA, CMP, DES, CSEP, or related certifications are preferred but not required

🏖️ Benefits

• Employer-shared medical and dental insurance premiums • Employer-paid short- and long-term disability insurance • Employer-paid life insurance • Employer-paid accidental death and dismemberment insurance • Flexible spending accounts for medical and dependent care • Commuter pre-tax benefit • 401(k) eligibility with a 5% employer match • Immediate vesting upon eligibility • Paid holidays • Paid time off • Personal days