Assistant Operations Manager

🔥 1 minute ago

🇺🇸 United States – Remote

💵 $47k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

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Conference Catalysts

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2006

💼 Consulting

📣 Marketing

🏨 Hospitality

Consulting • Marketing • Hospitality

Conference Catalysts is a full-service conference and operations management company serving professional associations. They plan and execute in-person, virtual, and hybrid events, provide operations and organizational management, and deliver integrated digital solutions including a fully-managed virtual/hybrid event platform (CONFlux), association websites (CATALYZE/SitePlex), and web/graphic design services. The company focuses on improving communication, operational efficiency, and attendee experience for association clients, and offers marketing, photography, and platform-based tools to support events and organizational needs.

📋 Description

• Assist Operations Management unit team members with task execution and administrative support • Draft and distribute meeting agendas, minutes, and follow-up summaries • Coordinate recurring tasks related to organization membership, rosters, elections, and awards cycles • Support development of marketing and communication materials • Maintain and update records across client and internal platforms • Conduct research for client or internal unit needs • Support client and internal meetings through scheduling, logistics, and documentation • Prepare and organize documentation for internal SOPs and resource libraries • Support internal innovation and process improvement efforts • Maintain understanding of association governing documents, including Constitutions, Bylaws, Strategic Plans, and Operating Manuals • Perform other duties as assigned • Undergo formal performance evaluations every six months by the VP of Operations Management

🎯 Requirements

• Bachelor's degree in business administration, management, communications, or related field, or relevant combination of education and experience • Strong written communication and organization skills • Ability to manage multiple tasks across different projects • Basic familiarity with professional associations or nonprofit organizations • Experience in a support role in project management, higher education, or association administration (desired) • Familiarity with ClickUp, MailChimp, or website CMS tools (desired) • Working knowledge of Robert’s Rules of Order (desired) • Ability to travel internationally when required • Ability to sit for prolonged periods and work on a computer • Must be able to lift up to 15 pounds at times

🏖️ Benefits

• Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts) • Health Flexible Spending Account (FSA) for eligible health & wellness expenses • 401(k) Retirement Plan following the 90-day onboarding period (Conference Catalysts matches dollar for dollar, up to 5% of employee deferrals) • Uncapped flex time off following the 90-day onboarding period • 14 paid company holidays • Voluntary Life and AD&D insurance • Individual professional development budget • Annual office discretionary budget • Annual swag store budget • Monthly gym membership reimbursement • Sporadic travel may include annual company retreats, department retreats, and client meetings • Regular, full-time employment

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